Executive Assistant, Casting

Full Time Job
Job summary

This position will be responsible for providing administrative support for Executive Vice President of Casting.

Responsibilities
to include, but not limited to:
• Manages supervisor's calendar and schedules appointments
• Screens and responds to incoming calls and correspondence
• Responsible for coordinating heavy travel schedules for staff and talent
• Process all travel and departmental expenses
• Distributes mail and maintains office supplies
• Performs clerical duties such as filing, typing, and copying documents
• Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
• Acts as custodian of corporate documents and records
• Composes and prepares confidential correspondence, reports, and other documents
• Creates and maintains database and spreadsheet files
• Arranges travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested
• Acts as direct liaison with talent

Qualifications
/skills

Basic qualifications:
• Bachelor's degree preferred
• Minimum 2 years experience supporting an executive

Desired skills:
• Entertainment experience
• Proficient with Outlook, Excel, PowerPoint and internet software
• Good oral and written communication skills
• Good organizational and project coordination skills
• Ability to handle multiple tasks simultaneously, prioritize workload efficiently and meet strict deadlines for complete tasks/assignments
• Good attention to detail and follow-through skills
• Demonstrated good judgment and the ability to deal with confidential and sensitive issues
• Able to work adeptly with general office equipment; computer, printer, telephone, photocopy machine

Eligibility requirements:
• Interested candidates submit a resume/CV online to be considered
• Be willing to submit to a background investigation
• Have unrestricted work authorization to work in the United States

ADDITIONAL INFORMATION

Hiring Salary Range: $50,000.00 - 52,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.