Coordinator, Physical Production & Visual Effects

This is a Full Time Job


The Coordinator is responsible for project coordination, management and overall support of Physical Production and the Visual Effects Department.

Responsibilities
to include, but not limited to:

Coordinator Physical Production:
• Assist with physical production of assigned projects in development, pre-production, post-production, and production stages
• Assist with developing preliminary production plan, including schedule, location, and budget considerations
• Prepare department head availability lists and solicit location photo packages from regional, state, and national film commissions
• Paper department head deals, including UPM, DP, PD, and CD
• Act as a liaison between the production and the studio departments including creative, finance, legal, labor relations, visual effects, and post-production.
• Distribute daily production documents, mail, and maintains office supplies
• Handle schedule of VP, including coordinating meetings and appointments
• Arrange travel plan and itineraries, compiles documents for travel-related meetings for VP, as well as for Directors, HODs during development phase
• Answer and screen high volume of phone calls and email, taking action when needed, and following up
• Act as custodian for corporate documents and records
• Compose and prepare confidential correspondence, reports, and other documents such as expense reports
• Create and maintain databases and spreadsheet files

Coordinator Visual Effects:
• Read and create a first draft Visual Effects (VFX) breakdown for all projects
• Prepare and initiate review sessions with filmmakers and vendors as needed
• Detailed note-taking and follow-up on select action items
• Update VFX vendor contract template with business points and track status
• Coordinate vendor and crew credits with credit department
• Maintain database (resumes, availability and reel library) for VFX talent and all VFX vendors globally
• Update and maintain all VFX templates for various tasks
• Assist with tracking and organizing both physical and digital department assets
• Compile wrap documents and binders upon show deliveries
• Perform general administrative duties as assigned to support the VP of VFX & Physical Production, including scheduling meetings, answering phones, booking travel and filing

Qualifications/Skills:
• Bachelor's Degree or equivalent work experience preferred
• Minimum 2-3 years relevant work experience in VFX Production environment
• Ability to comprehend bids, budgets and status reports
• Strong written and verbal communication skills
• Outstanding skill-set in organization, problem-solving, time-management, multi-tasking, and operating in a fast paced environment
• Strong PC skills with proficiency in Microsoft Word, Excel, Outlook and Filemaker Pro
• Able to maintain up-to-date and accurate files
• Ability to flex both work and communication style in order to transition fluidly between working independently and using team assets

Desired skills:
• Professional communication and presentation skills
• Ability to effectively handle multiple projects and responsibilities under pressure with minimal supervision is essential
• Ability to work flexible hours is necessary

Eligibility requirements:
• Interested candidates please submit a resume/CV online to be considered
• Be willing to submit to a background investigation
• Have unrestricted work authorization to work in the United States

ADDITIONAL INFORMATION

Hiring Salary Range: $50,000.00 - 56,000.00.

The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insuranc