Administrative Assistant
Paramount Pictures
Los Angeles, CAThis was removed by the employer on 8/19/2022 12:02:00 PM PST
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Full Time Job
This person will be supporting the Executive Vice President of Sales Strategy & Operations. You will handle business related tasks, such as managing calendars, meetings, travel and other organizational tasks.
Responsibilities:
• Handle executives' inbox, calendars and meeting set up
• Coordinate executive communications, including taking and logging calls, responding to emails and working with clients
• Acting as a point of contact among executives, employees, clients and other external partners
• Maintain and circulate agendas for department and customer meetings
• Filing and retrieving records, documents, and reports
• Helping prepare for meetings
• Accurately recording minutes from meetings
• Preparing, reports, memos, and other documents
• Researching data to prepare documents for review and presentation
• Managing information flow in a timely and accurate manner
• Creating visitor gate passes and greetings
• Using various software, including Tableau, Salesforce and Microsoft office suite with focus on Outlook, Word, Excel, and Powerpoint
• Making travel arrangements
• Preparing travel and entertainment expense reports
• Performing office duties that include ordering supplies and managing a records database
• Opening, sorting and distributing incoming mail, emails, and other correspondence
• Provide general administrative support
• Manage executive mailing list with Vision
• Oversee Paramount's consumer response program
• Monitor Paramount 3rd party providers
• Manage email responses from consumer via the Paramount's consumer email account
Basic Qualifications:
• Minimum 1 years of Executive/Administrative Assistant experience
Additional Qualifications:
• Experience supporting senior management preferred
• Bachelor's Degree preferred
• Advanced Microsoft Office skills, with an ability to become familiar with form-specific software
• Strong interpersonal, project management and problem-solving skills with impeccable multi-tasking abilities
• A proactive approach to problem-solving with strong decision-making skills
• Professional level verbal and written communications skills