Content Group Assistant

This is a Full Time Job

SUMMARY DESCRIPTION
An Agent Assistant is responsible for performing a variety of administrative tasks to provide support to the agent in all client and internal matters. The role provides the Agent Assistant a broad understanding of the entertainment industry in general and the representation business in particular.

The particular job in this case requires a working knowledge and passion for the independent landscape: festivals, filmmakers, producers, distributors, etc.

ROLES AND RESPONSIBILITIES
• Roll calls for agents and screen all incoming calls
• Maintain call log and take detailed messages/notes
• Set and confirm meetings for agent and clients
• Generate script submissions for potential buyers, per the direction of the agent
• Order scripts and/or client video samples to be sent to producers/studios
• Read scripts and write coverage associated with the projects that the group is packaging or evaluating.
• Keep an accurate log of all incoming submissions
• Interact with Accounting department to track money due to clients and to the agency.
• Maintain and update contacts
• Create and maintain booking reports and contracts
• Process New Client paperwork
• Prepare Expense Reports and Travel Requisition forms
• Maintain office filing as needed
• Take on additional tasks and responsibilities as assigned

QUALIFICATIONS AND REQUIREMENTS
• Must have high level of interpersonal skills to handle varied personalities and sensitive situations
• Position requires demonstrated poise, tact and confidentiality
• Work requires excellent attention to detail, ability to prioritize and meet deadlines
• Computer literacy is a must
• Design skills would be great, but not required