Agent Assistant

This is a Full Time Job

Summary Description:

An Agent Assistant is responsible for performing a variety of administrative tasks to provide support to the agent in all client and internal matters. The role provides the Agent Assistant a broad understanding of the entertainment industry in general and the representation business in particular. Possibility of elevation to Department Coordinator and eventual promotion to Covering Agent exists for top performers.

Roles and Responsibilities:

• Maintain call log and take detailed messages/notes
• Set and confirm meetings tor agent and clients
• Generate submissions for potential buyers, per the direction of the agent
• Order scripts, headshots, or client video samples to be sent to casting, producers and/or studios, per the direction of the agent
• Read scripts and write coverage associated with the projects their agent is covering
• Keep an accurate log of all incoming and outgoing submissions
• Interact with Accounting department to track money due to clients
• Maintain and update company databases
• Create and maintain booking reports and contracts
• Process New Client paperwork
• Prepare Expense Reports and Travel Requisition forms
• Maintain office tiling as needed
• Take on additional tasks and responsibilities as assigned

Qualifications and Requirements:

• Must have high level of interpersonal skills to handle varied personalities and sensitive situations
• Position requires demonstrated poise, tact and confidentiality
• Work requires excellent attention to detail, ability to prioritize and meet deadlines
• Computer literacy is a must