Executive Assistant

This is a Full Time Job

You will be responsible for thorough support to the CEO and COO of Pantaya! This dynamic position requires your ability to anticipate needs, think critically, and independently offer solutions to problems with a high level of professionalism and confidentiality. Multi-tasking in a fast-paced environment motivates you. This role provides exposure to learn about the production and distribution of Spanish Language movies. The Executive Assistant is a key role within the organization as no other team member has as much impact on the productivity of the CEO and COO offices.

Responsibilities

-Rolling calls, maintaining calendars and contacts
-Processing expense reports
-Handling traveling arrangements
-Scheduling meetings and conference calls
-Managing administrative purchases such as office supplies, IT equipment, gifts, etc.
-Coordinate signature and delivery of a variety of legal documents from multiple internal and external parties
-General team support, which may include:
----Coordinating and communicating internally across departments
----Supporting various departments with ad hoc invoice processing as needed
----Supporting the team with editing, proofing, and/or minor translating of company-wide presentations
----Supporting on-site for talent-related events, with any talent relations, talent management, and publicity needs.

Desired Qualifications/Skills

-Motivated self-starter who is extremely organized and detail-oriented
-Must have an interest in the business / financial / legal aspects of production
-Must have prior experience on a busy desk
-Excellent computer Microsoft Office skills - Power Point, Excel, Word
-4-year college degree
-Minimum of 1 -3 year of previous entertainment and media industry experience
-Bilingual - Spanish English - Ability to read, speak and write in both languages.