Seasonal Event Production Associate

This is a Full Time Job

Season Associate Start Date: October 2026

Season Associate End Date: April 2027

Anticipated Time Commitment: 35-40 hours per week

Position Location: on-site in Indianapolis, IN

The Event Production season associate position will begin on or around October 12th, 2026, and conclude on or around April 19th, 2027. Season associates can expect to work approximately 35 – 40 hours per week. There will be an unpaid winter break from December 21st, 2026 – January 10th, 2027.

ESSENTIAL DUTIES & RESPONSIBILITIES:
• Participate and assist in the planning, coordination, and implementation of meetings and events at Gainbridge Fieldhouse.
• Assist the event production staff with administrative needs, game day responsibilities, placing vendor orders, producing weekly meeting sheets for company distribution, and more.
• Assist promoters and clients to ensure smooth event operations.
• Assist event patrons to ensure they have an enjoyable experience at Gainbridge Fieldhouse events.
• Act as the event coordinator during assigned events.
• Assist other facilities operations divisions as needed including utility set-up, conversion, housekeeping, etc.
• Other duties and projects as assigned.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
• Excellent attitude
• Excellent written and verbal skills, as well as ability to multi-task and prioritize
• Excellent communication skills with both internal and external staff
• Proven track record that shows strong organization, project management, and follow-up skills
• Willing and able to work a flexible schedule
• Ability to work on projects independently and to maintain confidential information
• Ability to maintain a professional image at all times

EDUCATION and/or EXPERIENCE:

Must have completed or be in the process of completing a bachelor's degree in event management, sports management, hospitality, or similar area of study.

COMPUTER SKILLS:

Employee should have knowledge of Outlook, Excel, Windows, and Microsoft Word.

LANGUAGE SKILLS:

Ability to communicate effectively with all types of clients, coworkers, and the general public. Ability to read, analyze, and interpret instructions and reports. Ability to write reports and correspondence. Ability to effectively present information and respond to questions from clients, customers, and the general public. Ability to communicate effectively under pressure and when working under a deadline.

MATHEMATICAL SKILLS:

Knowledge to apply mathematical operations to such tasks as making change, analyzing costs, figuring statistics and making area measurements.

REASONING ABILITY:

Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret directions.

PHYSICAL AND ENVIRONMENTAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job the employee is regularly required to:
• Sit
• Stand
• Walk
• Lift
• Move heavy objects
• Climb
• Use telephone
• Use computer
• Work long and unusual hours
• Be exposed to loud noises
• Speak
• Hear
• Read
• Write

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• The noise level in the office work environment is usually moderate.
• The noise level in the Fieldhouse/game environment is usually loud.
• The stress level may become high during certain times of the year.