Senior Event Executive

This is a Full Time Job

Senior Event Executive (Global Hospitality)(Payment Services Client)

THE JOB / Senior Event Executive (Global Hospitality)(Payment Services Client)

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

Our headquarters are in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (3 days a week in the office) in one of our office locations - Stamford, CT, New York, NY, Charlotte, NC, Atlanta, GA, Chicago, IL, or Los Angeles, CA.

We are looking for a dedicated and hard-working person to join our skilled and dynamic Hospitality Team! This Senior Account Executive will help support multiple projects with the ability to get involved in exciting programs. This position will get a broad view of Octagon’s offices and clients while assisting with a variety of elite events. If the idea of collecting frequent flyer miles excites you, this job is for you. In this outstanding role, your principal responsibilities will include pre-event communication and planning, online registration management, on-site staffing, post-event communication and reporting. You will be working with a service-oriented team who is committed to providing a seamless, white-glove hospitality experience to our clients. With the team located across the country, you will have broad exposure to the hospitality industry with a tremendous potential to learn and gain hands-on experience.

THE WORK YOU’LL DO
• Assist with event planning, on-site activation, and post-event wrap-up for various hospitality programs
• Handle online guest registration systems and databases
• Develop templates and acquire invitee information from various clients
• Budget creation, management, reconciliation, and recap
• Creation of personalized itineraries for various events (i.e., golf, football, private events, entertainment)
• Co-lead all weekly status calls and other key meetings with both internal and external constituents
• Lead all logistics to include, but not limited to, décor, lodging, transportation, food and beverage, production services, and celebrity appearances
• Create and provide status and budget reports for client usage (e.g., invitation status, golf pairings, dinners, activities, etc.)
• Prepare and distribute event status meeting notes, execution guides, staff implementation guides
• Handle event results reporting and wrap-up report development
• General account management and assistance with client requests
• Weekend/holiday work as needed

WHO WE’RE LOOKING FOR
• Passion for sports, entertainment, gaming, music and/or celebrity & lifestyle culture
• Experience in the world of golf hospitality is a plus
• 3 years of experience in related events field; past hospitality experience preferred
• A standout colleague who wants to know what others are working on and wants to help
• Consider yourself a self-starter with the ability to balance multiple projects on strict deadlines simultaneously
• Ability to form effective links with clients; willingness to be flexible and adaptable in working with various personalities
• Excellent interpersonal skills, both written and oral
• An ability to thrive under pressure and is outstanding at problem solving; offering creative solutions
• A go-getter, you demonstrate initiative and embrace new challenges (there will be plenty of last-minute client requests)
• Proficiency in Microsoft Office suite; particularly Teams, Excel, PowerPoint, Word
• Fluency in a second language is a plus
• A jetsetter: bags are packed and excited at the idea of travel
• Flexibility and willingness to travel domestically and internationally, and work weekends or holidays as needed. Anticipated travel: Moderate (20-45%)