Event Executive, Lifestyle – Culinary and Arts & Culture

This is a Full Time Job

Event Executive (Lifestyle – Culinary and Arts & Culture) (Payment Services Client)

THE JOB / Event Executive, Lifestyle – Culinary and Arts & Culture (Payment Services Client)

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

Our headquarters are in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (3 days a week in the office) in one of our office locations - - Stamford, CT or New York, NY.

Do you enjoy planning events in the Culinary and Arts & Culture sectors? Would you appreciate working with James Beard award winning chefs and Tony nominated Broadway shows? Would you enjoy overseeing culinary and culture activations and sponsorships throughout the year? This may be your next big move working with the Culinary Arts & Culture properties on the Lifestyle team.

We are looking for an Event Executive to join our dynamic team. As the Event Executive, you will be part of a team responsible for the planning, onsite execution, and activation of all client events and promotions on an ongoing basis. In this position, you will collaborate with Octagon’s internal client divisions along with our client partner’s vendors, agencies, and cardholders. Additionally, this role offers a unique opportunity to learn strategic operations and develop an understanding of the client’s consumer marketing programming.

Our ideal candidate will be highly organized, detail-oriented, and a great communicator. We are looking for someone who is highly collaborative, is a self-starter, and is comfortable taking the lead and voicing their opinions and ideas. If you are looking for a mix of sponsorship and event planning experience, this position is for you.

THE WORK YOU’LL DO
• Act as day-to-day contact for key clients
• Communicate clearly and effectively with clients, vendors, venue operators, and partners
• Coordinate the day-to-day operations of planning and implementing events (all logistics: pre, during, and post, from researching venues to wrap reports, budgets, and timelines)
• Deliver unique, custom event solutions to key program stakeholders, internally and externally, on a regular basis
• Maintain and seek creative ways to enhance partner relationships, as well as vendors and properties.
• Maximize the value of the sponsorship assets and programs
• Manage approvals of sponsorship branding and messaging onsite & in digital collateral
• Manage numerous projects simultaneously, managing smaller-scale turn-key event experiences and supporting large scale custom event experiences
• Own finance paperwork and documentation (Creation of POs, job codes and adding new clients as vendors into our systems)
• Develop post event wrap-up emails and decks to clients directly following events and compile end of year recaps
• Attend events while serving as a main point of contact for vendors, guests, client and partners

WHO WE’RE LOOKING FOR
• A fan or expert of celebrity & lifestyle culture, food, travel, Broadway, dance and the arts
• 1-3 years’ experience within an agency or client service experience and event planning preferred
• A team player who loves to share their opinion and solve problems but can also work independently
• An outgoing people person who can help manage relationships with key partners (e.g. venues, vendors, suppliers, etc.)
• Detail-oriented work ethic, with the ability to balance multiple tasks simultaneously and produce quality work, while adhering to strict timelines (ex: reporting documents, client facing decks, budgets)
• Excellent project management skills
• Some budget management and/or reconciliation experience desirable
• An A organizer and communicator
• Proficiency with Microsoft Office Software (specifically PowerPoint, Excel and Word)
• Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)