Executive Assistant to CEO

This is a Full Time Job

OVERVIEW

Intro to Position

Love NPR and want to support its vision and mission? Are you a multi-tasker with superb organizational skills, the ability to see around corners, eagerness to help others, and the energy to pull it off?

Executive Assistants at NPR are highly functioning valuable team members responsible for providing executive-level administrative support to various senior level staff members. They work both independently and as a team to efficiently support executive level staff and all with whom they interact. They play a critical role in ensuring NPR operates efficiently and they provide the highest level of service to internal and external customers by approaching all tasks with the client in mind and by being respectful, knowledgeable, proactive, efficient, and professional -- whether in person, via phone or email. They provide detailed scheduling and travel assistance, often on deadline and in pressure situations. They serve as the face of their respective departments with internal and external customers and visitors. The successful candidate will have strong writing and research skills.

NPR is seeking an experienced and highly resourceful Executive Assistant to the Chief Executive Officer (CEO) and the Chief of Staff (COS) to provide strategic administrative support in a high-impact environment. This role is vital in supporting the CEO by managing complex scheduling, high-level communications, and cross-functional coordination while exercising exceptional judgement and discretion.

Attention to detail, excellent communication and ability to manage multiple tasks simultaneously will be key in supporting the CEO and COS’s daily operations and maximizing their productivity. Success in this role will contribute significantly to the smooth operation of the Office of the CEO.

Application Instructions
• Application Deadline: Wednesday, February 4th at 5pm ET
• Materials to Submit: Please submit a resume/cv & a one page cover letter. In your cover letter, please share why you are applying for this position, what makes you uniquely qualified for the role and what specific experience you have had drafting professional correspondence to internal and external business partners.

Responsibilities
• Manage and maintain the CEO and COS’s multiple calendars; scheduling and coordinating meetings, appointments, and events, being sensitive to professional and personal conflicts.
• Support the CEO by prioritizing tasks through strategic inbox administration, including message prioritization, response management and coordinating tasks identified through email communications.
• Create and facilitate professional, accurate and timely communication between the office of the CEO and other executives and staff, as well as with a broad range of external stakeholders, keeping in mind local, national and international current events.
• Manage and prioritize incoming correspondence to ensure prompt responses.
• Establish a process to provide the CEO with necessary background information and briefing materials ahead of phone calls, meetings, events, conferences, and speaking engagements.
• Serve as a bridge for smooth communication between the Office of the CEO and internal teams, demonstrating leadership and collaboration to maintain trust and support with other administrative staff.
• Adapt quickly to changing priorities and last-minute schedule adjustments.
• Arrange air travel, hotels, and other transportation for domestic and international travel; prepare travel documents for the CEO.
• Manage and support special projects aligned with the CEO’s priorities.
• Manage logistics for internal and external meetings, events, conferences, and presentations – including helping to coordinate the agenda and potentially moderating weekly team meetings.
• Prepare to engage in complex, sensitive and highly confidential interactions inside and outside the organization.
• Collaborate with the executive team to provide input on initiatives, programs, and policies that improve operational efficiency and effectiveness.
• Review and reconcile expense receipts and invoices; prepare and process expense reports to ensure accuracy, compliance, and proper categorization.
• Handle confidential and sensitive information with the highest level of discretion.
• Ensure internal processes run smoothly by identifying bottlenecks, flagging concerns, and supporting internal coordination across divisions and executive team members.

The above duties and responsibilities are not an exhaustive list of required responsibilities, duties and skills. Other duties may be assigned, and this job description can be modified at any time.

Minimum Qualifications
• Minimum of 10 years of experience as an Executive Assistant, preferably with C-Suite executives in corporate and high-demand environments.
• Proven experience in managing complex calendars.
• Advanced proficiency in calendar management tools and scheduling software.
• Demonstrated ability to build trust, maintain relationships, and handle confidential information with discretion.
• Demonstrated ability to manage and optimize the schedules of senior executives, ensuring alignment with business priorities and personal preferences.
• Ability to prioritize simultaneous assignments in a dynamic, fast-paced, deadline-driven environment.
• Experience interacting with high-level executives, including board members, donors, and policy leaders.
• Experience supporting executives within the news/media/entertainment industry preferred but not required.
• Active consumer of news and comfortable using social media tools to maintain a high level of situational awareness regarding current events.

Education Requirement
• Bachelor's degree or equivalent in work experience.

Work Location
• On-site: This is an on-site role based in Washington, DC.

Job Type
• This is a full time, exempt position.

Compensation

Does this sound like you? If so, we want to hear from you.

NPR Pay Range

$96,000 - $117,700 USD

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