Executive Assistant - Marketing and Communications

This is a Full Time Job

OVERVIEW

Application Instructions
• Application Deadline: Monday, October 26th, at 5:00 pm ET.
• Submission Instructions: Please include a cover letter with your application. In your letter, detail a specific instance where you made a judgment call on behalf of your executive, including the circumstances and the ultimate outcome.

Intro to Position

The Executive Assistant, Marketing and Communications serves as the central operational backbone for senior leadership across NPR's Marketing and Communications divisions. In this role, you will provide high-level administrative partnership to departmental leaders, managing complex calendar logistics, coordinating cross-functional communications, and facilitating key stakeholder engagements across the NPR network.

Acting as a primary administrative liaison for the department, you will ensure seamless day-to-day operations while handling sensitive and confidential information with discretion, sound judgment, and precision.

Responsibilities
• Manage complex, dynamic daily schedules and executive calendars, proactively resolving scheduling conflicts and aligning time allocations with division priorities.
• Coordinate end-to-end travel arrangements and logistics for departmental leadership; assemble detailed itineraries and ensure timely reconciliation of expense reports and vendor invoices.
• Prepare, organize, and proofread briefing materials, agendas, presentations, and background documentation for executive leadership meetings, NPR Board of Directors sessions, and Member station engagements.
• Track and monitor division email correspondence and workflow queues; triage urgent inquiries, synthesize incoming requests, and route action items to appropriate team leads.
• Orchestrate logistical planning for internal and external meetings, conferences, division retreats, and Network fly-ins, managing room reservations, audio/visual setup, and catering.
• Record minutes, track deliverables, and maintain organized digital filing systems across Google Workspace and departmental directories.
• Serve as the division's administrative point of contact, coordinating office supply inventory, facilities requests, and miscellaneous administrative questions.
• Support departmental people operations, including scheduling onboarding sessions for new team members and assisting leadership with team retreats, culture initiatives and communications.

The above duties and responsibilities are not an exhaustive list of required responsibilities, duties and skills. Other duties may be assigned, and this job description can be modified at any time.

Minimum Qualifications
• 3 years of progressive administrative experience supporting senior-level leadership.
• Demonstrated ability to manage complex scheduling, travel itineraries, and expense reporting with minimal supervision.
• Strong written and verbal communication skills, with proven proofreading accuracy and attention to detail.
• Demonstrated track record of exercising strict confidentiality, discretion, and tact when handling sensitive leadership information.
• Proven ability to organize, prioritize, and track multiple simultaneous administrative deliverables under firm deadlines.

Preferred Qualifications
• Professional experience supporting C-Suite executives.
• Prior administrative experience within public media, journalism, broadcasting, or mission-driven nonprofit organizations.
• Familiarity with Salesforce, Concur, or comparable enterprise CRM and expense management systems.

Education Requirements
• Bachelor's degree or equivalent combination of education and experience.

Work Location & Requirements
• Hybrid Permitted: This is a hybrid permitted role. Some aspects of this role include duties that are better performed at an NPR facility. The employee will be required to be in the office at the Washington, D.C. location at least 2 days a week but is variable. The employee must also reside in an NPR-supported location based on the number of on-site days they choose.

Job Type
• This is a full-time, non-exempt position.

Does this sound like you? If so, we want to hear from you.

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