Executive Assistant, CFO
Full Time Job
In direct support of the Chief Financial Officer (CFO), the Executive Assistant to the Chief Financial Officer is a key member of the Finance division. The Executive Assistant performs high-level and complex administrative support duties for the CFO and the Finance division at large. Responsibilities include managing day-to-day operations, internal and external board presentations and meetings, coordinating important internal and external communications, and organizing division projects, events, and meetings.
• Serves as Executive Assistant for the CFO and other executive level staff members as needed:
• Provides range of complex administrative support services to multiple senior-level executives in a proactive, detail-oriented and forward-thinking manner in a fast-paced, deadline-driven environment.
• Assists various executive-level staff in the preparation of materials for executive leadership meetings, NPR Board of Directors meetings, NPR Member Station Visits, External Board meetings.
• Rigorously maintains complex and dynamic daily schedules. Maintains vacation and leave schedule for executives’ direct reports and senior managers.
• Makes travel arrangements and manages executives’ broad travel needs; assists in the processing of expense reports and petty cash.
• Orchestrates logistics for internal and external events, meetings, conferences and presentations.
• Answers and screens calls for various executive level staff members. Manages incoming and outgoing mail.
• Maintains files and notebooks for various executive-level staff.
• Serves as the go-to person for all department needs, including catering requests, travel assistance and schedule maintenance.
• Manages special projects as assigned.
• Bachelor's degree or equivalent combination of education and experience required.
• Computer literacy with highly advanced knowledge of Microsoft Office especially Outlook, Word, Excel and PowerPoint.
• Excellent organizational, verbal, written, and listening skills.
• Strong attention to detail and proofreading ability.
• The ability to juggle and prioritize simultaneous assignments in a fast-paced, deadline-driven environment. Must approach work with a sense of urgency. Must be flexible and proactive.
• Proven ability to anticipate needs and problem solve with minimal direction. Demonstrated ability and instances of taking initiative.
• Exceptional work ethic.
• Demonstrated ability to use good judgment and diplomacy to build and maintain relationships.
• Outstanding communication and interpersonal skills, demonstrating social skills, confidentiality, sensitivity, and professionalism.
• Proactive, detail-oriented approach to work that anticipates the needs of the department and takes steps to address those needs.
• Has senior-level interactions of a complex, sensitive and highly confidential nature inside and outside the company. Serves as the internal and external point of contact representing various executives.
• Performs department/division coordination duties that are often highly confidential. Coordinates review of information requiring executives’ signature.
• Provides administrative assistance to other managers and staff as needed.
• Professional appearance and demeanor with a keen understanding of the meaning of customer service.
• Ability to be plugged into the culture of the organization, understanding its larger goals and its needs.
• Knowledge of broadcast and/or public radio system.
• Experience supporting a CFO and/or knowledge of the financial industry
• Love of NPR.
All applications must include a resume and cover letter to be considered.
NPR offers a competitive compensation and comprehensive benefits package including health and wellness benefits, retirement, and work/life balance programs, as well as opportunities for career growth and development.
NPR is an Equal Opportunity Employer that affirmatively seeks to hire veterans and people with disabilities. All applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.
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