Casting Admin Coordinator

This is a Full Time Job

Summary:

The Payroll Administrator is responsible for collecting, maintaining, and processing all Voice Over Actor payroll documents and contracts for the Casting Department. This position requires one to work under tight deadlines with many departments in a fast-paced work environment while maintaining confidential information and material.

Responsibilities:

• Processing talent payroll for multiple productions
• Manage payroll for 5 to 6 productions at a given time
• Preparing, tracking, and routing talent contracts between the Casting Department and Business and Legal Affairs
• Collecting and maintaining talent authorization paperwork from agencies
• Review and approve all incoming talent invoices from Cast & Crew
• Act as a point of contact for all talent-related payment questions
• Ensure talent paperwork is received, complete, and accurate for processing
• Distribute, file, scan, and archive talent documents
• Collect and route minor paperwork between the Casting Department and Business and Legal Affairs
• Track documents to ensure everything is processed in a timely manner
• Maintain a database with confidential project, talent, and agent information
• Distribute final cast information to Residuals Department

Qualifications:

• 2 years of administrative payroll experience
• Understanding of finance and business administration
• Talent agency experience
• Strong typing
• Knowledge of Windows and Microsoft Office (Word, Excel, Outlook, etc)
• Strong attention to detail
• Ability to track and organize large volumes of material and data across multiple productions
• Strong written and verbal skills
• Excellent people skills
• Working knowledge of agencies a plus
• Knowledge of FileMaker Pro and ARIBA/ SAP finance systems
• Understanding of contracts and SAG-AFTRA Union rules

ADDITIONAL INFORMATION

Weekly Hiring Salary Range: $850.00 - 950.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington State, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program, and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement