Business Operations Associate

Associate, Business Operations (External Agency Employee)

We are seeking a Business Operations Associate who thrives in a creative, collaborative, and fast-paced environment and can provide operational support across key areas of the NFL Films business. This role will manage essential systems and workflows, coordinate employee and business partner initiatives, and work closely with NFL Films leadership, League departments, external vendors, and business partners.

Responsibilities
• Manage the creation of POGA contracts for production projects and syndication. Review incoming requests, manually create new project contracts, and distribute assigned contract numbers to the internal stakeholders who need them to keep projects on track.
• Facilitate deal-execution workflows and new vendor onboarding through the contract lifecycle management system, partnering with internal teams to move agreements through execution. Create purchase orders and process invoices for Business Operations in line with company policies.
• Lead the planning and execution of internal employee events and engagement programs, from concept, budgeting, and vendor coordination through day-of execution. Manage timelines, invitations, RSVPs, logistics, and post-event follow-up to deliver a well-organized experience for employees.
• Track event-related vendors, such as caterers, through the onboarding process and maintain an accurate, up-to-date record of all onboarded vendors.
• Provide cross-functional operational support for tax credit reporting and analysis.
• Develop and maintain Airtable systems that support business operations across multiple groups, including project billing readiness and status updates for timely invoice preparation, budget and expenditure tracking, revenue reporting, ACA tracking, and third-party Entertainment Requests for use of NFL intellectual property.
• Maintain production and footage usage trackers to ensure accurate project information, licensing compliance, and timely reporting across the NFL Films business.
• Monitor licensing and website inquiries, route requests to the appropriate internal contacts, and maintain accurate client and vendor records to support ongoing business relationships.
• Manage internal employee communications by drafting, editing, and distributing content for newsletters, the NFL Films Intranet, and informational monitors throughout the building.
• Facilitate senior leadership business partner visits, including scheduling meetings, developing day-of itineraries, arranging building tours, coordinating internal participation, and providing on-site support to deliver a polished, professional experience.
• Support additional business operations initiatives, special projects, and other responsibilities as assigned.

Required Qualifications
• 3-5 years' experience in a business operations environment.
• Bachelor's degree or equivalent experience.
• General knowledge of the production and media industry.

Preferred Qualifications
• Working knowledge of Airtable or comparable databases and workflow platforms, as well as contract lifecycle management systems.
• Proven ability to enhance processes and workflows by implementing solutions that increase efficiency and reduce manual effort.
• Familiarity with production and media operations, including production tracking and footage usage compliance.
• Background planning and executing internal employee events and coordinating business partner visits, including timelines, invitations, RSVPs, vendors, catering, logistics, and day-of execution.
• Ability to support internal communications, including newsletters, intranet content, and digital signage.
• Ability to partner across departments on agreements, requisitions, payment processing, and other operational needs.
• Excellent organizational, prioritization, verbal, and written communication skills.
• Detail-oriented and able to work independently and collaboratively while managing multiple priorities in a fast-paced, deadline-driven environment.

Terms / Expected Hours of Work
• 40 Hours per week in office.
• This job posting is for a position with one of the NFL's third-party agency partners that provides services to the NFL. The individual selected for this role will be an employee of that third-party agency and not the NFL.
• All compensation, benefits, and other terms and conditions of employment are handled by the agency.
• The assignment to provide services to the NFL will be limited in duration but may be extended for an additional period by agreement between the NFL and the agency.

WHO YOU ARE:

Talent Attributes: What we expect for our employees:
• Embody an enthusiastic, proactive can-do attitude
• Embrace grit, free from ego or entitlement
• Excel as a relationship builder, with the ability to influence
• Eager learner, driven by passion rather than just ambition
• Encompasses an incredible work ethic with an agile mindset