Event Coordinator, Yankee Stadium Events

Full Time Job
Description:

Coordinate all operational objectives related to events at Yankee Stadium, including, but not limited to, acting as a liaison with Stadium Operations, client site visits, vendor relations and supervising events within the venue to meet contractual obligations and while meeting the highest quality customer service standards.

Primary Responsibilities:
• Handles initial client contact with the Events Department including, but not limited to, vetting event inquiries and leads, client site visits, creating detailed sales proposals through booking of the event
• Acts as client main point of contact following booking of the event for all internal operational needs
• Obtains final date clearance from Stadium Operations
• Assists in creating event contracts and invoices as needed
• Tracks and processes all deposits and monies
• Creates Banquet Event Order Request and final menu details with Legends Hospitality
• Compiles all logistical information related to the event including, but not limited to, load in, set up, execution and load out for Stadium Operations while adhering to all guidelines
• Communicates and gathers insurance requirements and waivers from clients prior to event
• Prepares a detailed overview of the event and distributes to all parties involved with running the event
• Works with event vendors on required information and documents for executing in Stadium
• Finalizes all details for the event with the client in advance of the event
• Ensures that setup of chairs, tables, decorations or other equipment is in accordance with the requirements of the event contract
• On site at events as the Yankees' client liaison
• Attends each event demonstrating a continuous effort and commitment to provide a quality event and client experience
• Resolves any and all problems or complaints that may arise
• Answers the main department phone line, checks messages and distributes accordingly
• Compiles and distribute leads through the departmental email in-box
• Coordinates Department's internal needs for game day giveaways falling on event days
• Assists with Department's financial tracking, inputting events, expected revenue and operating costs
• Assists Department in execution of Yankee Stadium Events Programs and large Stadium-wide events including the New Era Pinstripe Bowl
• Other duties, as assigned

Qualifications
and Experience:
• 1-3 years of experience professionally coordinating a variety of events and activities at a convention center, hotel or other large public facility
• Exceptional computer skills including Microsoft Excel, Microsoft Word, PowerPoint and Outlook
• High level of client interaction requiring clear written and verbal communication skills, exceptional interpersonal skills, problem solver, team player, flexible, self-starter, positive outlook and high energy level
• Requires continual attention to detail and high level of organization
• Job will require working nights and weekends, as well as ability to work in an outside stadium environment

This description is intended to describe the type of work being performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required by the employee.