Executive Assistant with Leading Mgmt Company & Record Label

This is a Full Time Job

Nettwerk Music Group is one of North America's leading management companies and record labels. With offices in Los Angeles, New York, Nashville, Boston, London and Vancouver we represent artists such as Sarah McLachlan, Delerium, Guster and Stereophonics.

Nettwerk is currently looking for a qualified candidate to fill the role of Executive Assistant.

The Executive Assistant acts as the gatekeeper to the office of the Executive. This role is responsible for maintaining efficient operations of the Executive Office through high quality organization and attention to detail.

Main Duties:
• Manage/screen phone calls
• Arrange all travel and accommodation for Executive
• Preparing itineraries and travel packages
• Maintain contact list
• Schedule and coordinate meetings/conference calls
• Reconciling expense reports
• Mailing and organizing of charity requests
• Responding to various Executive and Artist requests
• Burn/assemble CD's, DVD's, etc
• Mailings/sending out packages
• Contact sourcing
• Online Industry research
• Up keep of Executive office
• Preparing daily and weekly reports
• Supervise interns
• General administrative tasks - faxing, filing, etc
• Supervise interns
• Misc. day-to-day activities/projects
• General administrative tasks - faxing, filing, etc
• Planning/executing parties/showcases
• Distributing new music to entire department
• Upkeep of FTP sites and digital distribution for clients
• Monthly newsletter for clients (write/compile all content)
• Participate in weekly PA call
• Liaise between Film/TV and Business Affairs to resolve issues/questions about licenses/payments

Qualifications:
• Strong organizational skills
• Positive/enthusiastic attitude, good communication skills
• Knowledge of Mac computers
• Knowledge of Word, Excel, Filemaker Pro
• Knowledge of FTP an asset