Senior Administrative Assistant, Creative Innovation

This is a Full Time Job

The Role:

The Administrative Assistant serves as the dedicated support partner to the Senior Director of Creative Innovation and plays a key role in the day-to-day effectiveness of the Creative Innovation team. This is a senior administrative role that requires strong judgment, discretion, and the ability to operate independently in a fast-paced, highly dynamic environment.

The Assistant will manage complex and fluid calendars, coordinate travel and logistics, support communication and relationship management, and provide flexible administrative support as priorities shift. Success in this role depends on anticipating needs, making real-time judgment calls, and acting as a trusted partner to senior leadership.

This role is best suited for someone who is comfortable operating with limited direction, enjoys problem-solving in real time, and takes ownership of how work gets done as part of a long-term executive partnership.

Specific responsibilities include, but are not limited to:
• Own and actively manage a complex, fluid calendar, exercising judgment around scheduling, reshaping, and prioritizing commitments across time zones
• Coordinate domestic and international travel, including proactive planning, contingency management, and real-time changes
• Support day-to-day leadership effectiveness by managing communication, tracking context and follow-ups, and facilitating key touchpoints
• Prepare and organize materials for internal and external meetings, and coordinate logistics for meetings, events, and offsites
• Provide flexible administrative support across the Creative Innovation team, stepping in where bandwidth is constrained
• Handle expenses, onboarding support, tool access, and other operational needs with accuracy and discretion
• Represent the Senior Director and team professionally in internal and external interactions

Qualifications:
• 6+ years of experience as an Administrative Assistant or in a comparable senior support role
• Demonstrated experience supporting senior leaders in fast-paced, ambiguous environments
• Proven ability to manage complex calendars and shifting priorities with minimal direction
• Strong organizational skills with high attention to detail
• Excellent written and verbal communication skills
• Sound judgment and high discretion when handling sensitive information
• Comfort working across time zones and adjusting hours as needed
• Proficiency with Google Workspace including Calendar, Gmail, Docs, Slides, and Sheets
• Ownership-oriented mindset with a proactive, anticipatory approach
• Experience in technology, media, or creative environments preferred, with a genuine interest in innovation and emerging technologies.