Production Management Assistant, UCAN Series

This is a Full Time Job

We are seeking an experienced Assistant, Production Management for UCAN (USA, Canada) Series to support executives and manage communication internally and externally on productions. Responsibilities include executive calendar management, managing document distribution & communication flow, and supporting/suggesting best practices from pre-production through delivery while working with external producers and production partners. This position will report to a Director of Production Management in Los Angeles. This team is responsible for supervising all aspects of production with our drama slate.

The Role

A successful candidate will be self-motivated, quick-thinking, flexible, able to pivot when necessary, thorough, and capable of juggling multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. This is a demanding and fast-moving position requiring someone who is proactive and able to exercise good judgment and initiative while working with a high-volume production slate.

Specific responsibilities include, but are not limited to:

• Maintain heavy calendars for Directors and team including booking and confirming meetings & calls, both internally & externally
• Build and nurture collaborative relationships with internal operations, technical teams and production stakeholders to streamline workflows across all apps and content teams
• Coordinate initial kick-off and ongoing production meetings for internal teams and external partners
• Take detailed notes on agendas live in meetings and circulate information to the greater team; memorialize decision-making and track the next steps
• Coordinate travel arrangements (domestic and international) and related administrative duties (i.e. processing travel and expense reports, tracking travel visa needs, digital and physical filing, etc...) for the team
• Manage and track the flow of incoming and outgoing materials
• Maintain internal systems to track projects and their statuses
• Coordinate document distribution and production information flow, with emphasis on updating, maintaining, and championing the use of Netflix tools and databases internally.

Qualifications:

• BA/BS Degree
• 2-3+ years as an assistant in the entertainment industry, preferably on a physical production desk or related area at a studio/network/agency, or as a coordinator or assistant on a series or film production.
• Innate sense of timing to maintain the pace required to meet tight and ever changing deadlines
• Team-player with a positive attitude who can operate in a fast-paced setting
• Ability to be discrete and maintain confidential information
• Understanding of how to prioritize various tasks and respond accordingly
• Strong written and verbal communication skills
• Deep passion for and knowledge of the TV space
• Proficiency in Google Suite strongly preferred
• Curiosity, openness to learn and not be afraid to ask questions.