Music Lab Administrative Assistant

This is a Full Time Job

About The Role

We are looking for a dynamic, collaborative and detail-oriented candidate to support. As Administrative Assistant, you will be supporting our internal and external partners across the globe in a crucial role responsible for managing a variety of responsibilities with a focus on music creative, operations, organization, communication, and efficiency. This role requires a proactive individual who thrives in a fast-paced environment, can handle multiple priorities with ease and has a firm understanding of the film & television music industry.

Responsibilities
• Maintain and manage calendars for Music Lab and Soundtrack Operation's leaders, including booking and confirming meetings. Schedule meetings both internally and externally, ensuring all logistics are handled efficiently.
• Coordinate domestic and international travel arrangements and manage related administrative duties such as processing travel and expense reports, and maintaining digital and physical filing systems.
• Facilitate creative notes, feedback and revision lists in Music Lab meetings with internal Netflix partners and external productions, including Showrunners, Directors, Music Supervisors and Music Editors.
• Manage the booking of studio sessions, talent travel and guest access for Music Lab's recording studio including: on-camera talent, recording artists, composers, and studio musicians.
• Plan and organize internal and external small to medium-sized industry events, team off-sites and on-sites, including meeting room/location organization, scheduling, catering, and activities.
• Help to build and maintain I&D initiatives with the larger music group at Netflix, which includes growing Music Lab's network of talent, finding opportunities for emerging talent.
• Facilitate communication internally and externally, acting as a liaison with other Netflix admins and with personal admins of external execs.

Requirements
• 5+ years professional experience in the film & television music industries, with emphasis on music distribution, production and composition.
• English is required; additional languages are a plus.
• Excellent collaborator across a diverse range of internal and external partners and creative mediums.
• Experience as an assistant for senior leadership within a fast-moving organization, working with Content & Music Execs, Showrunners, Producers, Music Supervisors, Composers, Recording Artists and Musical Talent.
• Strong team-player who thrives in a fast-paced, team-oriented environment.
• Ability to maintain discretion and confidentiality at all times.
• Strong writing and communication skills, with the ability to multitask effectively, including proficiency in Google Suite (Docs, Sheets, Slides, Calendar, etc.)
• Excellent organizational skills with the ability to prioritize tasks and respond accordingly.
• Strong knowledge of the music industry and vocabulary associated with Film & Television music, including music business and legal affairs.
• Knowledge and vocabulary of musical genres, including music from historical eras (ancient to contemporary), from many regions around the world.
• Ability to self-manage and organize high-volume workloads around tight deadlines
• Experience in event planning and project management.