Administrative Assistant - VFX

This is a Full Time Job

The Role:

The successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organisation and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and initiative.

Specific responsibilities include, but are not limited to:
• Coordinating heavy travel, both domestically and internationally
• Manage complex calendars for multiple executives
• Processing extensive expense reports in a timely manner
• Foster clear and concise communication among all necessary parties
• Gathering, tracking and entering various production related data among multiple platforms
• Flagship Talent search for VFX Producer/Supervisor availability
• Work collaboratively with admins and coordinators within the larger physical production team and across disciplines.

Qualifications:

• Must have at least 2 years of experience supporting production executives on physical production sets or a production office
• Passion for films and TV a plus
• Ability to handle a very active desk supporting numerous simultaneous productions
• Ability to respond after hours for important, timely or urgent matters
• Team-player who operates in a fast paced team-oriented setting
• Ability to be discrete and maintain confidential information - understanding of how to prioritize and respond accordingly
• Strong written and verbal communication skills and the ability to multi-task a high volume of tasks
• Absolute proficiency in the Google Suite of apps (Drive, Docs, Sheets, Slides, GMail, Forms and Calendar), as well as, being overall tech savvy.