Administrative Assistant, Production Management

This is a Full Time Job

Administrative Assistant, Production Management - (UK)

Members can watch as much as they want, anytime, anywhere, on any internet-connected screen. Read our culture memo to learn more about how we work at Netflix.

The Role

We are seeking an Administrative Assistant to support the Series Production Management team based out of London. This position will assist in the management of a very busy department, supporting the 3 Directors of Production by handling a heavy volume of calls and emails, organizing meetings and calendars, creating presentations/slides, helping coordinate production slates and providing overall support.

A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication, as well as dealing with different personalities. The role will be focused on supporting a team that oversees shows that are produced across the UK Scripted Series slate covering inhouse and indie produced shows which will involve a high level of liaison with external teams and third party producers.

Specific responsibilities include, but are not limited to:
• Manage the scheduling of complex calendars
• Coordinate domestic and international travel
• Take and circulate notes from meetings
• Foster clear and concise communication among all necessary parties
• Gather, track and enter production related data among multiple internal platforms
• Work collaboratively with admins within the wider Production Org, content teams and other functions
• Maintain, update, champion the use of internal systems to track and manage show information within Netflix
• Update data using Netflix tools and provide assistance in training others to use Netflix tools and understand our workflows
• Serve as bridge between productions and internal Netflix teams to ensure both sides receive pertinent updates in a timely manner
• Process expense reports in a timely manner
• Any other duties as necessary to support the productions and the department.

Qualifications:

• Ideally, 2-3 years as a production secretary/ coordinator or an assistant supporting a Head of Department
• Strong understanding of production workflows and experience working on productions on set or in a production office
• Ability to handle a very active desk supporting numerous simultaneous productions
• Ability to respond after hours for important, timely or urgent matters
• Team player who operates in a fast paced team-oriented setting
• Strong written and verbal communication skills and the ability to multitask in a matrix environment
• Absolute proficiency in the Google Suite of apps (Drive, Docs, Sheets, Slides, GMail, Forms and Calendar), as well as being overall tech savvy
• Ability to be discreet and handle confidential information
• Understanding of how to prioritize and respond accordingly
• Willingness to continue learning to ensure thorough understanding of current production process and equipment
• Willingness to take educated risks and think out of the box

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military service status, or disability status.