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Administrative Assistant, Physical Production
Netflix
Amsterdam, NH
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This was removed by the employer on 6/30/2020 5:11:00 AM PST
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How do I hire an Administrative Assistant, Physical Production? We are seeking an Administrative Assistant to support the Physical Production team based out of Amsterdam. This position would manage a very busy department, supporting an executive by handling a heavy volume of calls and emails, organizing meetings and calendars, creating presentations/slides, maintaining vendor/crew relations and providing overall support.
The Role
A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication. The role will be focused on supporting a team that oversees shows that are produced throughout EMEA with local talent and producers.
Specific responsibilities include, but are not limited to:
• Coordinating international travel
• Manage complex calendar
• Processing extensive expense reports in a timely manner
• Foster clear and concise communication among all necessary parties
• Gathering,tracking and entering various production related data among multiple platforms
• Work collaboratively with admins within larger physical production team and across disciplines
• Research and outreach to potential filming locations and studios across EMEA.
• Maintain, update, champion the use of our internal systems to track and manage show asset & paperwork delivery to Netflix.
• Update physical production ''best practices'' and refine production guidelines, training others to use Netflix tools and understand our workflow.
• Assist coordinators with schedule and budget reviews and analysis.
• Serve as a bridge between productions and internal Netflix teams to ensure both sides receive pertinent updates in a timely manner.
• Any other duties as necessary to support the productions and the department.
Qualifications:
• At least 3 years Years as an executive assistant supporting a Director of Production or Line Producer
• Must have extensive experience working with physical productions on set or production office
• Proficiency in multiple EMEA languages (ideally Arabic and/or any of the Nordic languages)
• Experience working internationally especially with teams who do not speak English fluently.
• Ability to handle a very active desk supporting numerous simultaneous productions
• Ability to respond after hours for important, timely or urgent matters
• Team-player who operates in a fast-paced team-oriented setting
• Strong written and verbal communication skills and the ability to multi-task a high volume of tasks
• Proficiency in the Google Suite of apps is highly preferred (Drive, Docs, Sheets, Slides, Gmail, Forms and Calendar), as well as, being overall tech-savvy. Knowledge of Movie Magic Budgeting software is a plus
• Ability to be discreet and handle confidential information.
• Understanding of how to prioritize and respond accordingly.
• Willingness to continue learning to ensure understanding of current production process and equipment.
• Willingness to take educated risks and think out of the box. This job is no longer available. Click here to view current job listings.
This was removed by the employer on 6/30/2020 5:11:00 AM PST
Not to worry we have a lot of other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Film and TV Production Category
Browse the Studio Category
Search for Administrative Assistant, Physical Production jobs in Amsterdam-NH
Search all Administrative Assistant, Physical Production postings
Are you an employer?
How do I hire an Administrative Assistant, Physical Production? We are seeking an Administrative Assistant to support the Physical Production team based out of Amsterdam. This position would manage a very busy department, supporting an executive by handling a heavy volume of calls and emails, organizing meetings and calendars, creating presentations/slides, maintaining vendor/crew relations and providing overall support.
The Role
A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication. The role will be focused on supporting a team that oversees shows that are produced throughout EMEA with local talent and producers.
Specific responsibilities include, but are not limited to:
• Coordinating international travel
• Manage complex calendar
• Processing extensive expense reports in a timely manner
• Foster clear and concise communication among all necessary parties
• Gathering,tracking and entering various production related data among multiple platforms
• Work collaboratively with admins within larger physical production team and across disciplines
• Research and outreach to potential filming locations and studios across EMEA.
• Maintain, update, champion the use of our internal systems to track and manage show asset & paperwork delivery to Netflix.
• Update physical production ''best practices'' and refine production guidelines, training others to use Netflix tools and understand our workflow.
• Assist coordinators with schedule and budget reviews and analysis.
• Serve as a bridge between productions and internal Netflix teams to ensure both sides receive pertinent updates in a timely manner.
• Any other duties as necessary to support the productions and the department.
Qualifications:
• At least 3 years Years as an executive assistant supporting a Director of Production or Line Producer
• Must have extensive experience working with physical productions on set or production office
• Proficiency in multiple EMEA languages (ideally Arabic and/or any of the Nordic languages)
• Experience working internationally especially with teams who do not speak English fluently.
• Ability to handle a very active desk supporting numerous simultaneous productions
• Ability to respond after hours for important, timely or urgent matters
• Team-player who operates in a fast-paced team-oriented setting
• Strong written and verbal communication skills and the ability to multi-task a high volume of tasks
• Proficiency in the Google Suite of apps is highly preferred (Drive, Docs, Sheets, Slides, Gmail, Forms and Calendar), as well as, being overall tech-savvy. Knowledge of Movie Magic Budgeting software is a plus
• Ability to be discreet and handle confidential information.
• Understanding of how to prioritize and respond accordingly.
• Willingness to continue learning to ensure understanding of current production process and equipment.
• Willingness to take educated risks and think out of the box. This job is no longer available. Click here to view current job listings.
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