Administrative Assistant, Physical Production
Netflix
London, UKThis was removed by the employer on 1/14/2019 5:13:00 AM PST
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Full Time Job
Administrative Assistant, Physical Production - Unscripted (UK)
We are seeking an Administrative Assistant to support both the Unscripted Creative team and the Physical Production team based out of London. This position would manage a very busy department, supporting several executives by handling a heavy volume of calls and emails, organizing meetings and calendars, creating presentations/slides, helping coordinate the development slate, maintaining vendor/crew relations and providing overall support.
The Opportunity
Fueled by the broad appeal of being able to instantly enjoy unlimited movies and TV shows, Netflix is the world's leading Internet television network. With this international expansion and a growing slate of International Original productions, it's a great time to join Netflix.
The Role
A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication, as well as dealing with different personalities. The role will be focused on supporting a team that oversees shows that are produced throughout EMEA with local talent and producers.
Specific responsibilities include, but are not limited to:
• Coordinating heavy international travel
• Manage complex calendar
• Processing extensive expense reports in a timely manner
• Foster clear and concise communication among all necessary parties
• Gathering,tracking and entering various production related data among multiple platforms
• Work collaboratively with admins within larger physical production and creative teams and across disciplines
• Maintain, update, champion the use of our internal systems to track and manage show asset & paperwork delivery to Netflix.
• Update data using Netflix tools and provide assistance in training others to use Netflix tools and understand our workflow.
• Serve as bridge between productions and internal Netflix teams to ensure both sides receive pertinent updates in a timely manner.
• Any other duties as necessary to support the productions and the department.
Qualifications:
• 1-3 years as an executive assistant supporting a Head of Department
• Strong understanding of creative and production workflows and experience working on productions on set or production office
• Ability to handle a very active desk supporting numerous simultaneous productions
• Ability to respond after hours for important, timely or urgent matters
• Team-player who operates in a fast paced team-oriented setting
• Strong written and verbal communication skills and the ability to multi-task a high volume of tasks
• Absolute proficiency in the Google Suite of apps (Drive, Docs, Sheets, Slides, GMail, Forms and Calendar), as well as, being overall tech savvy
• Proficiency in multiple languages, an advantage (ideally French, German, Italian and/or Spanish)
• Experience working with teams who do not speak English fluently.
• Ability to be discreet and handle confidential information.
• Understanding of how to prioritize and respond accordingly.
• Willingness to continue learning to ensure understanding of current production process and equipment.
• Willingness to take educated risks and think out of the box.