Administrative Assistant, Original Animation Business & Legal Affairs
Netflix
Los Angeles, CAThis was removed by the employer on 8/23/2019 4:12:00 PM PST
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Full Time Job
Netflix's Original Animation Business & Legal Affairs team is seeking an experienced Administrative Assistant to be based in Los Angeles. A successful candidate will be self-motivated, quick-thinking, flexible, collaborative and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is able to exercise good judgment and take significant initiative within a culture that supports learning, growth, sharing of information and teamwork!
Responsibilities include but are not limited to:
• Supporting multiple attorneys based in Los Angeles;
• Maintaining high volume, complex calendars for a growing team of business and legal affairs professionals, including scheduling internal and external meetings with multiple parties across multiple time zones;
• Managing general administrative duties, including processing expense reports, facilitating team and visitor requests, procuring, adding and updating contact information, and ordering supplies;
• Answering phones and rolling calls;
• Assisting with contract administration, including, scanning, emailing and faxing documents, saving documents on the system and creating project files;
• Basic IT support and advanced word processing support;
• Internal data management, including following up on drafts, Docusign for signatures, and updating our proprietary systems;
• Coordinating travel arrangements (domestic and international);
• Assisting with onboarding of new hires;
• Working and coordinating with executive assistants across teams on various aspects, including conferences and off-site meetings; and
• Managing a heavy volume of communication and administrative paperwork internally and externally, including filing and organizing;
• Attending various meetings related to the team;
• Some word processing.
Required Qualifications:
• University Degree;
• 3 years as an administrative or executive assistant, providing support to a team (rather than an individual) at a fast-paced company (experience in an entertainment or business and legal affairs setting a plus);
• Open to new tasks and priorities within the team as needed;
• Team-player who operates in a team-oriented setting; Ability to be discreet and maintain confidential information;
• Understanding of how to prioritize and respond accordingly;
• Strong written and verbal communication skills and the ability to multi-task working in a fast-paced environment; and
• Proficiency in Google Suites (Gmail, docs, calendar).