Administrative Assistant, Labor Relations

This is a Full Time Job

We are looking for a stunning Administrative Assistant to provide administrative support for one to several executives on the Labor Relations team. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. This is a demanding, fast-moving position that requires someone who can build strong business rapport, exercise good judgment, display significant initiative, and have excellent communication skills.

Responsibilities:

• Provide administrative support to the Film & SOAP Directors
• Proactive management of calendar, travel, and expenses
• Scheduling complex and high-visibility meetings and calls, internally & externally
• Coordinate travel arrangements and process expense reports
• Assist with team projects and events as needed
• Assist with coordinating team offsite events & activities
• Submit project info paperwork to various unions for film production
• Help with maintaining claim databases and spreadsheets and track status of grievances and claims
• Update internal and external contacts including Unions and other studios
• Support in onboarding of new team members (eg logistics, etc.)

Qualifications:

• 2 years of solid experience as an assistant.
• Labor Relations Industry experience is a plus but not required
• Team-player who operates in a fast-paced team-oriented setting
• Ability to be discrete and maintain confidential information
• Understanding of how to prioritize and respond accordingly
• Strong ability to multitask in a fast-paced environment
• Proficiency in Google Suite, Microsoft Word, and Excel strongly preferred