Administrative Assistant, Business & Legal Affairs - Music

This is a Full Time Job

We are seeking an experienced Administrative Assistant to support our executives at Netflix in Los Angeles. This role will report to two leaders and support their teams in Music Business and Legal Affairs and Music Data, Technology, and Rights (both part of the Studio Affairs Legal organization). This team works cross-functionally, impacting many areas of our business.

A successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to have strong organizational skills and unwavering attention to detail at all times, as well as an interest in coordinating projects, planning team activities, and events. This is a demanding and fast-moving position that requires someone who is calm, exercises good judgment, prioritizes competing tasks, collaborates easily across teams, and anticipates needs before they arise.

Specific responsibilities include, but are not limited to:
• Maintain calendars for 2-4 executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
• Assist other team members with calendaring, as needed
• Process expenses and expense reports
• Prepare presentation decks, memos, executive level documents
• Coordinate travel arrangements, both domestically and internationally.
• Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
• Assist with onboarding new hire tasks for this team
• Coordinate cross-functional projects and initiatives, from scheduling and prepping working groups to tracking action items and deadlines.
• Support internal and external meeting and stakeholder management, including agendas, pre-reads, documentation, and follow-through.
• Coordinate with external partners and vendors on scheduling, document exchange, and follow-ups tied to team priorities.
• Other administrative tasks, as assigned

Qualifications:
• 5+ years as an executive/administrative assistant
• Experience working within the legal space and the ability to be discreet and maintain confidential information
• Experience coordinating projects or programs, including tracking action items, timelines, and deliverables across multiple stakeholders.
• Proficiency in Google Preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
• Strong written and verbal communication skills and the ability to build relationships and navigate with colleagues and other admins cross-functionally
• Attention to detail and the ability to take initiative and provide feedback to support the fast-paced team
• Understanding how to multitask, prioritize, and respond accordingly
• Team player who operates in a fast-paced, team-oriented setting
• Event organization experience
• Comfort working with external partners and vendors, managing communications, and following through professionally

The role is based out of our Los Angeles office. There is an in-office expectation of 3 days a week on Tuesday through Thursday.