Administrative Assistant, Advertising

This is a Full Time Job

Administrative Assistant, Advertising (German Speaking)

It's an amazing time to be joining Netflix as we continue to transform entertainment globally. Netflix is one of the world's leading entertainment services with over 247 million paid memberships in over 190 countries enjoying TV series, films, and games across a wide variety of genres and languages. Members can play, pause and resume watching, as much as they want, anytime, anywhere, and can change their plans at any time. With the incredible launch of our ad supported model, we are now working toward providing more choices for consumers and a premium brand experience for advertisers.

About the opportunity

We are seeking an experienced Administrative Assistant who will provide support to three executives; Head of Advertising Sales UK, Head of Advertising Sales Germany and our Ads Measurement Director EMEA.

A successful candidate will be self-motivated, quick-thinking, proactive, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment, to respond quickly to changes, and show significant initiative.

Key responsibilities:
• Maintaining high-volume, complex calendars, including scheduling meetings, internally and externally, with multiple parties across multiple time zones
• Extend the support to additional Ads executives if needed (travel, key meetings and events)
• Maintaining agendas and task lists for a high volume of meetings and special projects
• Drafting and circulating administrative updates and heavy volume of communication for stakeholders across multiple locations
• Coordinating travel arrangements (domestic and international), creating travel itineraries, and processing travel and expense reports
• Planning and coordinating team events (e.g., offsites and social events, including agenda planning, booking facilities and catering, and tracking budgets)
• Assisting with onboarding of new hires, along with maintaining teamwide onboarding workflows and documentation
• Handling frequent ad hoc requests like space planning, creation of presentations & organizational charts and updating trackers with key business data and information to support projects

Qualifications

• Extensive experience as an Executive or Administrative Assistant, experience within sales and/or advertising and/or entertainment
• Previous experience working with an international team is required for this role
• Previous experience / comfortable dealing with multiple clients through written and verbal communications
• Strong written and verbal communication skills in English and German
• Team-player who operates in a fast-paced team-oriented setting
• Ability to be discrete and maintain confidential information
• Understanding of how to prioritize and respond accordingly
• Interest in film and/or TV is a plus
• A desire to thrive in Netflix unique working culture