Office Manager & Personal Assistant to EP

Full Time Job
Neko Productions is an animation company in Studio City, CA that produces a vast range of projects, including TV and digital content, games, short films, and much more.

We are looking for an Office Manager & Personal Assistant for the Executive Producer.

Job Responsibilities:

- Assist the EP with variety of tasks related to the studio, such as scheduling meetings, emails & correspondence, managing the calendar,
paying bills, managing & organizing documentation, booking travel, etc.
- Handle EP's personal tasks and errands, such as making doctor appointments, handling car repairs, organizing household tasks,
scheduling maintenance & repair appointments, paying bills, booking travel, etc.
- Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
- Organize and manage office operations & procedures
- Coordinate all office equipment.
- Monitor and maintain office supplies inventory
- Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
- Provide general support to visitors
- Assist with recruiting staff for the office, and provide orientation/training to new employees
- Allocate available resources to enable successful task performance
- Coordinate office staff activities to ensure maximum efficiency
- Manage Social media
- Create meeting agendas
- Perform clerical and administrative work
- Arrange conference calls
- Troubleshoot technical issues

Requirements:

- Previous office management, administrative and/or assistant experience
- Previous personal assistant experience
- Knowledge of office management responsibilities, systems and procedures
- Excellent time management skills - ability to multi-task and prioritize
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office and Google Docs
- Editing and Photoshop skills are a big plus
- Knowledge of clerical practices and procedures
- Knowledge of human resources management practices and procedures
- Knowledge of business and management principles
- Social media experience is a plus

Key skills & proficiencies:

- Communication
- Analysis and assessment
- Good judgment in problem solving and decision making
- Exceptional planning and organizational skills
- Time management
- Attention to Detail

The right candidate should be a motivated self-starter that takes initiative, trustworthy, adaptable, reliable, able to delegate, and works well as part of a team.