Office Manager & Personal Assistant to EP

This is a Full Time Job

Neko Productions is an animation company in Studio City, CA that produces a vast range of projects, including TV and digital content, games, short films, and much more.

We are looking for an Office Manager & Personal Assistant for the Executive Producer.

Job Responsibilities:

• Assist the EP with variety of tasks related to the studio, such as scheduling meetings, emails & correspondence, managing the calendar,
paying bills, managing & organizing documentation, booking travel, etc.
• Handle EP's personal tasks and errands, such as making doctor appointments, handling car repairs, organizing household tasks,
scheduling maintenance & repair appointments, paying bills, booking travel, etc.
• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Organize and manage office operations & procedures
• Coordinate all office equipment.
• Monitor and maintain office supplies inventory
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Provide general support to visitors
• Assist with recruiting staff for the office, and provide orientation/training to new employees
• Allocate available resources to enable successful task performance
• Coordinate office staff activities to ensure maximum efficiency
• Manage Social media
• Create meeting agendas
• Perform clerical and administrative work
• Arrange conference calls
• Troubleshoot technical issues

Requirements:

• Previous office management, administrative and/or assistant experience
• Previous personal assistant experience
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills - ability to multi-task and prioritize
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office and Google Docs
• Editing and Photoshop skills are a big plus
• Knowledge of clerical practices and procedures
• Knowledge of human resources management practices and procedures
• Knowledge of business and management principles
• Social media experience is a plus

Key skills & proficiencies:

• Communication
• Analysis and assessment
• Good judgment in problem solving and decision making
• Exceptional planning and organizational skills
• Time management
• Attention to Detail

The right candidate should be a motivated self-starter that takes initiative, trustworthy, adaptable, reliable, able to delegate, and works well as part of a team.