Visual Effects Coordinator

This is a Full Time Job

The VFX Coordinator position will manage the day-to-day administrative functions for the SVP of Visual Effects, as well as interfacing with a variety of creative clients and high-level executives.

Essential Responsibilities
• Supports the SVP, VFX in the daily running of the department, taking notes on all projects in various stages of production, managing various calendars & databases to ensure smooth operations of the studio
• Manages any required distribution of digital materials for assigned Universal Pictures films in various phases of production
• Research and organizes exploratory opportunities for up-and-coming innovative technology, ideas and projects
• Provides support for accounting functions, such as processing invoices, submitting expense reports and purchase orders
• Arranges all travel & accommodations for our internal and project-based teams
• Assist with all office duties (telephones, schedules, calendar, files, correspondences, travel, expense, reports, etc.) for SVP of Visual Effects
• Assist in research of potential VFX crew hiring
• Assist in on-boarding of any new freelance staff
• Schedule meetings (production, finance, asset, clearances, computer support, labor relations, marketing, product placement, security, insurance, etc.) with filmmakers and/or studio department heads specific to each project

Qualifications

Basic Qualifications
• Experience: Minimum of 2 years of experience in a VFX coordination role or similar position.
• Technical Skills: Proficiency with the Apple platform, Word, Excel, Filmmaker Pro, Airtable
• Communication Skills: Superior interpersonal skills in both verbal and written communications
• Organizational Skills: Well organized with strict attention to detail. Ability to multi-task and prioritize work assignments. Ability to work with and maintain confidential information.
• Attention to Detail: Acute attention to detail and a commitment to delivering high-quality work.
• Team Player: Ability to work collaboratively in a fast-paced environment.
• Prioritization: Ability to prioritize multiple requests and projects in fast-paced, deadline driven environment
• Anticipation: Proven ability to anticipate needs and proactively address issues or concerns

Desired Qualifications
• Industry Knowledge: Understanding of the artistic and technical processes involved in VFX production.
• Problem-Solving Skills: Strong problem-solving abilities and the capacity to adapt quickly to changes.
• Team Spirit: Strong team player that enjoys working independently and as part of a team
• Initiative: Candidate should display a great deal of initiative, strong interpersonal skills and ability to work well under pressure.

Additional Requirements:

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.