Visual Effects Coordinator

This is a Full Time Job

The VFX Coordinator position will manage the day-to-day administrative functions for the VP of Visual Effects, as well as interfacing with a variety of creative clients and high-level executives.

Essential Responsibilities
• Support the VP of VFX in the daily running of assigned projects, managing schedules to ensure smooth operations through every stage of production
• Provide support for accounting functions, including processing invoices, submitting expense reports, and preparing purchase orders
• Arrange all travel and accommodations for internal and project-based teams
• Assist with all office duties (telephones, schedules, calendar, files, correspondence, travel, expenses, reports, etc.) for the VP of Visual Effects
• Research and organize exploratory opportunities for emerging innovative technology, ideas, and projects
• Assist in onboarding new freelance staff
• Assist in researching potential VFX crew hires
• Schedule meetings (production, finance, clearances, computer support, marketing, security, insurance, etc.) with filmmakers and/or studio department heads for each project
• Support VFX production for 4K screenings, shot tracking, and submissions through vendor communication and scheduling

Qualifications
• Experience: Minimum of 2 years of experience in a VFX coordination role or position
• Technical Skills: Proficiency with the Apple platform, Word, Excel, Filemaker Pro, Flow Production Tracking (ShotGrid), Flow Capture, and Airtable
• Organizational Skills: Strong organizational and multitasking abilities
• Attention to Detail: Acute attention to detail and a commitment to delivering high-quality work
• Team Player: Ability to work collaboratively in a fast-paced environment
• Prioritization: Ability to prioritize requests across multiple projects in a fast-paced, deadline-driven environment
• Anticipation: Proven ability to anticipate needs and proactively address issues or concerns

Desired Characteristics
• Industry Knowledge: Understanding of the artistic and technical processes involved in VFX production; interest in emerging technology and tools, including AI
• Problem-Solving Skills: Strong problem-solving abilities and the capacity to adapt quickly to changes
• Team Spirit: Strong team player who enjoys working independently as well as collaboratively
• Communication Skills: Superior interpersonal abilities with strong verbal and written communication; highly detail-oriented
• Organization: Well-organized with strict attention to detail; ability to multi-task, prioritize work assignments, and maintain confidential information
• Initiative: Demonstrates strong initiative, excellent interpersonal skills, and the ability to work well under pressure

Hybrid: This position has been designated as hybrid, contributing a minimum of four days a week.