Publicity Coordinator

This is a Full Time Job

This Coordinator role will support the SVP of Publicity & Integrated Marketing across both publicity and integrated marketing initiatives, with a primary focus on publicity. The position requires a highly organized and detail-oriented individual who is proactive, resourceful, and able to manage multiple priorities in a fast-paced environment. It blends traditional administrative duties with meaningful involvement in campaign execution, offering the opportunity to manage day-to-day logistics while contributing to larger strategic goals. The ideal candidate has a strong interest in film, television, podcasts, and pop culture, and is excited to contribute to high-impact marketing and publicity campaigns from early conception through release.

Essential Responsibilities
Administrative & Operational support
• Manage and maintain a complex calendar (meetings, calls, virtual/in-person events, etc.)
• Coordinate meeting logistics (conference rooms, on-the-lot passes, Teams/Zoom setup, etc.)
• Process and track expenses in a timely and organized manner
• Coordinate lunch/meal orders for working lunches or larger partner meetings
• Maintain and update Publicity Status reports (tune-ins, Daily Buzz info, offer info, etc.)
• Distribute film assets to press (production notes, images, EPK links, clips, etc.)
• Assist with the creation and management of media/integrated decks and specialized slides (internal use, filmmaker meetings, presentations, etc.)
• Coordinate travel arrangements (flights, cars, hotels) for executives and press attending junkets, premieres, press tours, set visits, content days, etc.

Media & Press Relations Support
• Manage screening logistics, including invitations, RSVP tracking, and post-screening reaction summaries
• Support film premiere execution: press check-in, RSVP management, premiere placards, and media communications
• Assist with junket and press coordination, including outreach, scheduling, confirmations, logistics, and materials distribution
• Collaborate with the team on brainstorming initiatives that contribute fun, innovative, and buzzworthy ideas to film campaigns across multiple platforms
• Support red carpet management and on-site troubleshooting at premieres, conventions, and special events
• Assist with outreach and pitching to local LA press, podcasts, radio, and other media outlets
• Coordinate logistics for talk show, podcast, and special appearances (security lists, scheduling, pre-interviews)
• Attend and staff events (junkets, screenings, premieres, talk shows, talent appearances, etc.)
• Proactively research and track relevant media–including podcasts, television, and digital outlets–to identify strong promotional opportunities and build/source targeted press contacts

Qualifications
• 1 years of experience in the entertainment industry
• Working knowledge of Microsoft based software: Outlook, Word and Excel
• Willingness to work evenings and weekends with short notice and be flexible with hours

Desired Characteristics
• Experience working with multiple clients, departments, etc.
• Strong written and communication skills at all levels
• Flexibility to maintain ever-changing schedules and itineraries
• Detailed oriented and organized
• Able to work well under pressure and be flexible in an ever-changing environment

Additional Requirements:

This position has been designated as hybrid, which currently requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.