Publicity Administrative Assistant

This is a Full Time Job

The Publicity Assistant to EVP, Publicity at Focus Features will assist in all day-to-day administrative tasks including scheduling meetings and conference calls; reconciling PO’s; processing invoices and expense reports; managing press correspondence; coordinating travel arrangements for filmmakers and talent; managing filmmaker and talent publicity schedules; monitoring traditional and new media and compiling publicity breaks; assisting with various research projects.

Essential Responsibilities
• Administer clerical duties such as correspondence, calendar, travel and expenses, scheduling
• Coordinate Talent, Filmmaker, and Executive Travel for publicity campaigns: book cars, flights, trains, private charters, and hotels
• Oversee compilation of breaks from various media sources and distribute breaks, reviews, reactions, and tune-ins to filmmakers and key executives
• Create, maintain, and send Talent and Filmmaker schedules
• Liaise and maintain relationships with journalists to pitch interview opportunities, schedule interviews, send screening invitations
• Assist at press days, press and awards screenings, junkets, premieres, Q&A’s, special events and film festivals. This includes after-hours and weekend events.
• Create and maintain key publicity documents including master publicity department calendar, film campaign timelines, memos and schedules
• Monitor social media for relevant breaks, information and activity
• Organize film screenings for press and representatives
• Coordinate with Talent reps to arrange hair, makeup and styling and work with glam representatives to negotiate rates
• Coordinate day-to-day activities of interns and participate in internship recruitment with other assistants

Qualifications

Basic Qualifications
• Bachelor’s Degree (degree in media, journalism or communications is preferred)
• Minimum of 1-year direct publicity experience as an intern or professional (at an agency, studio or network)

Eligibility Requirements:
• Interested candidates must submit a resume/CV online to be considered
• Must be able to travel and work overtime, and on weekends as necessary
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

Desired Characteristics
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint
• Excellent written and verbal communication skills
• Ability to work as part of a team and independently on assigned projects
• Motivated self-starter who is comfortable working in a fast-paced, dynamic environment and is skilled at multi-tasking
• Reliable and resourceful
• Personable, social and enthusiastic
• Prior experience working on film publicity and awards campaigns
• Working knowledge of specialty and independent films
• A genuine love and affection for film and global pop culture
• Working knowledge of trends in social media landscape

Additional Requirements:
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000-60,000

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