Production Talent & Partnerships Coordinator

This is a Full Time Job

The Coordinator will report directly to the Vice President and work closely with the Sr. Director of the Production Talent & Partnerships team in Universal Talent Development & Inclusion (UTD&I) to:
• Oversee office administration duties.
• Manage calendars and scheduling for both VP and Sr. Director.
• Support the coordination and execution of a range of strategies, programs and partnerships designed to increase access to career opportunities in film with a focus on below-the-line and production positions.

Key Responsibilities:

Office Administration
• Manage the calendars, scheduling and administrative duties for the VP and Sr. Director.
• Take meeting notes when requested, identify action items, and keep team on track to ensure timely completion
• Create meeting agendas with guidance of VP and Sr. Director and provide meeting prep material as needed.
• Coordinate business travel arrangements and file travel/expense reports as required.
• Prepare and process internal and external partnership invoices.
• Maintain proper record-keeping and filing system for all work, including program-related documents, updating and organizing contact lists and meeting attendee email groups.
• Create presentation decks for internal and external audiences.
• Support and maintain team filing systems using Airtable, SharePoint, team/department databases etc.

Program and Strategy Support
• Support in the coordination and execution of Production Talent & Partnership strategies, programs and partnerships which include the Below-the-Line Traineeships; Universal Composers Initiative and Production Accounting Accelerator. This includes processing and filing applications; candidate outreach; program logistics (e.g. room reservations, a/v, catering, guest speaker travel/parking etc).

Partnership Support
• Work with the Sr. Director and Manager to support partner renewals, agreements, contracts, invoicing and payments. Attend partner meetings as needed.
• Support the coordination of UTD&I partnership activities and engagements.

Databases
• Regularly update and maintain department databases and project management systems (AirTable).
• Ensure proper record-keeping and filing of all program-related documents.
• Compile data from programs and partnerships to help evaluate effectiveness, identify areas for improvement, and inform future strategies.

Qualifications

Basic Requirements:
• 3 years industry experience – film, TV, agency, studio, production company, etc.
• Proficiency in Microsoft Office Suite essential, with experience in data management tools (AirTable, OneDrive/SharePoint) and design software (Adobe Suite, Canva) a plus.

Desired Characteristics
• A Highly Organized and Results-Oriented Individual: Proven ability to manage multiple projects and deadlines effectively, with meticulous attention to detail and a strong track record of impact and success.
• Collaborative & Team-Oriented: A strong team player with experience fostering a collaborative and inclusive work environment. Experience working in international territories a plus.
• Proactive & Resourceful: A self-starter with the ability to work independently, proactively identify solutions, and maintain confidentiality.

Additional Requirements:
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $55,000-65,000

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