Production Assistant, Bilingual

This is a Full Time Job

The Production Assistant provides administrative support to hoyDia, and other daily shows as needed.

Job Duties:
• Provides day-to-day administrative support to the assigned entertainment daily show.
• Schedules and Attends daily meetings, takes notes and follows up on action items.
• Escorts guests, talent, and new hires from reception to respective areas.
• Monitors and order department office supplies.
• Tracks orders and ensures timely delivery.
• Coordinates travel arrangements and prepares detailed itineraries.
• Acts as a liaison between departments and producers.
• Responds to and anticipates requests from producers, providing fast, accurate, and thoughtful replies; follow up on action items on behalf of the producers as needed.
• Handle sensitive and confidential information with discretion.
• Works under the direct supervision of the Production Manager and is responsible for completing any other tasks as assigned by supervisor.

Qualifications

Basic Requirements:
• Minimum 2 years of experience in a production environment
• Ability to prioritize work and multitask over a wide range of responsibilities, often under tight and changing deadlines.
• Highly effective interpersonal and communication skills
• Punctual and attentive to details
• Must be a quick thinker and have ability to execute quickly.
• Ability to maintain discretion and manage confidential information
• Must be fully fluent in English and Spanish (both written and verbal)
• Proficient in MS Word and Excel
• Must be able to perform job at locations in and outside work environment with varying weather conditions

Desired Characteristics
• Experience working in a fast-paced environment, be able to maintain composure and be agreeable to changes
• Detail-oriented with strong interpersonal and organizational skills
• Flexible, personable, self-starter, with attention to detail and the ability to interface with all levels of NBCU staff and show crew.

Additional Requirements:
• This position is required to be performed full-time from an NBCUniversal-designated worksite.
• Willingness to travel and work overtime, and on weekends with short notice
• Must have a valid driver’s license
• Must be “on call” 24 hours a day / 7 days a week
• Must be fluent in Spanish (speak, read & write)