Production & Operations Coordinator

This is a Full Time Job

The coordinator provides support to two senior executives on the Production & Operations team, as well as the wider Los Angeles-based department.

Responsibilities:
• Support EVP and SVP by maintaining calendar, scheduling meetings with numerous attendees as requested, reserving conference rooms, preparing documents, arranging business travel, and preparing expense reports
• Serve as a liaison between executives, internal departments, and external businesses to ensure that all matters are attended to in an efficient and timely fashion
• Working on various assigned projects for the Production & Operations Department
• Coordinate and schedule internal and external meetings across the team
• Ensure updates are current for key internal department production grids and distribute on a weekly, monthly, and quarterly basis to appropriate teams as needed
• Develop and curate creative decks and presentations showcasing department successes, milestones, and strategic wins for internal and executive audiences
• Collaborate across teams to collect, validate, and consolidate production data, ensuring accurate and consistent reporting of key statistics
• Manage file organization across shared drives and production management systems
• Ensure confidentiality and accuracy of sensitive production information
• Provide general administrative coverage and ad hoc support as production needs evolve
• Act as a central point of contact for the team for internal NBCUniversal business procedures and system access, assisting teams with navigation, compliance, and issue resolution

Qualifications

Basic Requirements:
• 2 years of production-related experience, assisting multiple executives is a plus
• Proficient working knowledge and experience with Microsoft Office, Excel, PowerPoint, Outlook, and SharePoint
• Bachelor’s degree or equivalent experience in Media, TV/Film/Streaming Production

Desired Characteristics
• A self-starter who is effective in verbal and written communication
• Thrives in both a team environment and on their own with a desire to be a part of the process and ask questions for better understanding, as well as advancement of knowledge
• Flexible when it comes to changing duties and re-focusing priorities.
• Possesses a comprehensive knowledge of the visual media landscape and pop culture; a passion for television & streaming content strongly desired.
• Strong organizational skills and attention to detail with an ability to coordinate with multiple different departments, including those based in Los Angeles and New York
• Demonstrated ability to meet tight deadlines
• Technologically savvy enough to be able to operate and understand the latest software, internet / digital formats, and social media advancements with the flexibility to grow with the changing media landscape
• Prior production experience preferred, but not mandatory

Additional Requirements:
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.