Production & Operations Coordinator

This is a Full Time Job

The coordinator provides support to the Los Angeles based Production & Operations Department, as well as the Vice President of Production & Operations.

Responsibilities:
• Support VP by maintaining calendar, scheduling meetings with numerous attendees as requested, reserving conference rooms, preparing documents, arranging business travel, and preparing expense reports
• Serve as a liaison between executives, internal departments, and external businesses to ensure that all matters are attended to in an efficient and timely fashion
• Coordinator will be assigned to support specific productions in conjunction with Production Managers and Production Leads
• Ensure weekly, timely receipt of key production documents including schedules, calendars, at-a-glance grids, etc. and distribute to appropriate teams as needed
• Maintain department and division databases, assignment grids, and shooting calendars and update regularly
• Review production company wrap paperwork for assigned series and maintain Dropbox folder and filing system
• Train in and become proficient on managing content and onboarding users in our internal content management system
• Work on various assigned projects for the Production & Operations Department

Qualifications

Basic Requirements:
• 2 years of production-related experience; Network experience preferred
• Proficient working knowledge and experience with Microsoft Office, Excel, PowerPoint, Outlook, SharePoint and Dropbox
• Bachelor’s degree or equivalent experience in Media, TV/Film/Streaming Production

Desired Characteristics
• Strong organizational and time management skills
• Demonstrated interest in operational functionalities and processes
• Detail-oriented with excellent oral and written communication skills
• Demonstrated ability to multi-task, effectively manage competing priorities, and follow through
• Ability to maintain confidentiality
• Capable of working effectively across all levels of the organization
• Ability to work well in a fast-paced environment
• Self-motivated, proactive, flexible, resourceful, forward thinking, and diplomatic

Additional Requirements:
• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.