Legal Records Clerk

This is a Full Time Job

The Legal Records Clerk (LRC) is responsible for identifying, classifying, and storing electronic and physical paper records. The LRC must also retrieve records for use by attorneys and researchers at NBC/Universal. The Legal Records Management Department observes a strict process of privacy and data protection of our organization’s records which the LRC must adhere to. The LRC must identify and transfer (via pdf) legal contracts to the Electronic Legal Filing system which can then be accessed by approved users.

Essential Responsibilities
• Identify new, older, and complex contracts for inclusion into the ELF/Imaging system.
• Scan contracts / other documents, as needed into the ELF/Imaging system.
• Convert PDF format contracts into Imaging.
• File paper contracts.
• Prepare paper legal files for permanent storage via the Versatile system.
• Use systems such as Trapp (file tracking system), NBCU proprietary RIM system and GTM (NBCU proprietary Title Management system) to manage records for NBCU projects/titles.
• Identify agreements, contracts, and miscellaneous records for uploading into Electronic Legal Filing ELF) imaging system.
• Set up new legal paper files (alpha & numerical) for NBCU projects/title.
• Pull and track paper files for attorney’s utilizing the Versatile Record Management system.
• Deliver paper files to business units supported by LRM Department.
• Standard data entry, file, and label creation using implemented systems.
• Accept new assignments from Manager as needed.

Qualifications
• 4-year degree or equivalent years of experience in a professional office environment preferred.
• Experience with Records Management software, Document Management System and/or relational database systems preferred.
• Studio/theatrical filing preferred
• Legal filing experience preferred.
• Must be technologically proficient.

Desired Characteristics
• Good teamwork skills.
• Enjoys working with different personality types.
• Good communication skills.
• Adaptability is a must.
• Good client focus skills.
• Familiarity with contracts is a plus.
• Problem solver to facilitate a more productive office.
• Must have a “can do” attitude and be willing to take on new and varied assignments.
• Must perform repetitive assignments at times.

Additional Requirements:
• Must be able to lift at least 20 pounds and use a step stool to place folders of paper files on high shelves.
• Must be willing to work at the NBCU Lot, 4250 building, 2nd floor location.
• Must be willing to submit to a background investigation.
• Must have unrestricted work authorization to work in the United States.
• Work hours are 9:00 am – 6:00 pm.
• Must be willing to join the Local 174 Union