Human Resources Coordinator

This is a Full Time Job

The HR Coordinator reports to the Director, Human Resources, and is responsible for supporting the day-to-day activities of the VP, Human Resources, Global Distribution & Home Entertainment, as well as the LA-based HR team. This role supports a wide range of HR functions, including systems and processes, employee lifecycle events, training, and key projects.

The ideal candidate is a curious, self-driven, and highly organized individual who proactively identifies opportunities to challenge the status quo and develop creative solutions that enhance efficiency and add value to the organization. This role offers exposure to two global businesses, a broad range of HR initiatives, and the opportunity to collaborate with international HR partners.

Key Responsibilities
• Support the day-to-day activities of the VP, Human Resources, including calendar management, travel coordination and expense reporting.
• Process employee personnel and organizational transactions, including terminations, transfers, leaves of absences, titles changes, and reporting lines.
• Perform detailed reconciliation and balancing of HR transactions, as needed, ensuring data integrity and consistency across systems.
• Generate monthly custom reports and ad-hoc requests.
• Manage the end-to-end onboarding process, including monitoring the background check screening, flagging discrepancies, conducting I-9 verifications, and coordinating new hire logistics.
• Curate and send the monthly employee newsletter.
• Manage and maintain HRIS systems, and internal documents, including organizational charts and employee files ensuring accuracy and compliance.
• Assist with the recruitment process by preparing job requisitions and routing to Talent Acquisition for posting.
• Plan logistics for employee meetings, trainings, roundtables, including meeting sign up and invitations, room reservations and technology set-up.
• Communicate and interpret company policies and procedures clearly and consistently.
• Respond to routine HR inquiries on processes, policies, and procedures.
• Assist with special projects and other duties as requested, including annual processes such as performance reviews, succession planning and compensation reviews.
• Support the HR Business Partners through various ad hoc projects.
• Stay current on HR best practices and proactively identify opportunities to improve processes and operational efficiency.

Qualifications

What you’ll need:
• 1 year of work experience
• Bachelor’s Degree OR equivalent work experience
• Proficient knowledge of Microsoft Excel, PowerPoint, and Outlook

Useful experience:
• Transactional experience using HR systems

Come join us if you are:
• Able to maintain confidentiality and use discretion
• Solid in interpersonal & communication skills with an ability to interact with people at all levels
• Someone who demonstrates accountability, thinks critically, independently, and presents solutions
• A self-starter who takes initiative
• Resourceful and able to anticipate/see around corners
• Able to adapt quickly in a fast-paced, dynamic work environment
• Have excellent organizational skills
• Process oriented, detail oriented, and have great follow through skills
• Can prioritize responsibilities
• Customer service oriented
• Interested in a career in HR

Eligibility Requirements:
• Must be willing to work overtime when required
• Must be willing to travel for work related business if necessary
• Must have unrestricted work authorization to work in the United States

Additional Requirements:
• Hybrid: This position currently has a hybrid schedule, which requires contributing from the Universal City, CA office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.