Human Resources Coordinator

This is a Full Time Job

Responsibilities
Role Summary
The HR Coordinator will perform a broad range of client support activities for several organizations within the Operations & Technology (O&T) groups at NBCUniversal including studio and technical operations, EHS, Business Continuity, Security, Facilities and Retail Operations. Daily tasks will consist of Human Resources administration, employee interaction and project work. This position is responsible for interfacing & problem solving with a number of business partners including: Talent Acquisition, Finance, Benefits, Payroll, HR Operations & Corporate Human Resources. The position will manage administrative support including; workflow forms, payroll processing, etc. This position will formally report to a Director of Human Resources and support clients at 30 Rockefeller Plaza in New York City.

Responsibilities

Coordinator Responsibilities include:
• Employee Relations, talent management and learning & development support responsibilities, staffing and project work for the NBCUniversal O&T workforce. This includes support as needed for Executive level employees.

Recruiting, Staffing & Onboarding
• Prepare job descriptions for open positions, and post open jobs via nbcunicareers.com
• Partner with Staffing function to source resumes and set up interviews when needed
• Partner with Recruiters to onboard new hires, including processing new hires in HRIS system
• Partner with business administrative support to ensure physical setup is complete for all new employees including phones, workspaces, and computers. Assist with space planning in the office.
• Lead recruiting of temporary talent through Agile1
• Work with business clients in processing YOH setup requests for temporary employees

HR Processes
• Process workflows for data changes, promotions, timekeeper actions, termination paperwork and others
• Serve as primary user for all HR systems: SAP, Business Warehouse, etc
• Act as the primary liaison with several HR departments including HR Operations, Payroll, Timekeeper, and Benefits in order to troubleshoot, manage, and resolve day to day employee issues
• Coordinate the process of terminating employees through SAP & ensure all payments are made
• Prepare severance estimates, complete separation agreements, and coordinate all final payroll payments
• Perform various data gathering and analysis as requested
• Assist in entry level pipeline recruitment events, setup, and recruitment. Act as an HR contact if needed for interns during their semester
• Assist in program rollouts and trainings (i.e.: performance review process, salary planning, benefits open enrollment, etc.)
• Respond to routine HR questions including, but not limited to benefits, payroll, time off, or redirecting employees to appropriate contacts
• Keep apprised & updated on new regulations, company policies, and procedures
• Attend & participate in training courses pertinent to Human Resources as required
• Partner with other Coordinators to provide back-up support as needed

Administrative
• Plan logistics for employee meetings, trainings, roundtables, and events including room reservations and technology set-up
• Assist with our immigration processing efforts, and serve as an internal resource for employees and the team
• Maintain and create any hard copy employee files onsite, also complete I-9 verifications for all new employees as needed

Qualifications/Requirements

Basic Qualifications

• Bachelor's degree
• Minimum 1 year of experience working with Microsoft Excel, PowerPoint and Outlook

Eligibility Requirements
• Must have unrestricted work authorization to work in the United States
• Must be 18 years or older

Desired Characteristics

Desired Characteristics
• Bachelor's Degree in Human Resource Management or related field preferred
• Minimum 2 years of HR or related experience in meeting fast paced employee based or client needs
• Human Resources certification, training, or professional human resource affiliations
• Experience with SAP
• Exceptional follow-through and attention to detail
• Extremely flexible, highly organized, and able to easily shift priorities
• Ability to resolve employee issues
• Ability and willingness to take on the administrative duties, heavy work flow processing
• "Customer service" minded professional
• Exceptional communication skills, with the professional savvy of communicating at all levels
• Possess a natural, yet professional ease at working with and relating to the needs of employees in a fast-paced, ever-changing environment
• Interest in the media and/or technology industry