Human Resources Assistant

This is a Full Time Job

Responsibilities: "What would you say you do here?"
• Provide administrative support to the Head of Human Resources and VPs of Human Resources through proactively managing Google calendars, scheduling meetings, preparing meeting agendas and materials, and answering phones to prioritize and screen calls.
• Maintain discretion with highly sensitive and confidential materials and information.
• Collaborate closely with DWA Executive offices and Productions to schedule meetings.
• Responsible for preparing, processing and tracking of expense reports and coding purchasing card purchases and invoices. May need to book travel arrangements as required.
• Offer general administrative support to the HR team such as organizing meeting logistics, planning team celebrations/events, printing materials and ordering supplies. Coordinate logistics and invitations for training sessions, off-sites and special events as needed.
• Coordinate and handle goodwill requests/gifts for employees.
• Assist employees with general HR inquiries as the first point of contact and provide exemplary customer service.
• Perform other miscellaneous administrative duties and HR-related special projects as assigned, such as digitization of file room/paperwork, new hire onboarding, and employee offboarding process.

Qualifications

Basic Requirements: "What do I need to have in order to do this job?"
• 2 years of administrative experience preferred. Prior experience and/or long term interest in Human Resources is a plus.
• High level of proficiency with GMail, Google Calendar, Google Suite & Microsoft Office.
• Anticipate, exercise initiative, troubleshoot and solve problems on the fly with minimal direction.
• Comfortable dealing with high level executives in a professional and confidential manner.
• Great teammate with ability to prioritize multiple projects independently and establish priorities.
• Excellent organizational skills, detail orientation and follow through.
• Demonstrates flexibility in the face of change, projecting a positive demeanor.
• Customer service skills including but not limited to a courteous and pleasant phone/email demeanor and demonstrated willingness to go above and beyond.

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.