Executive Search Coordinator

This is a Full Time Job

Responsibilities
The Executive Search Coordinator supports NBCUniversal's Executive Search Team. She/he is primarily responsible for assisting the Senior Director as well as the entire team on an ad-hoc basis. This person will maintain the knowledge management process and the in-house database. They will also manage senior and C-level executives through a best-in-class search process, as well as interface with NBCU HR and executive leadership.

The successful candidate will have strong project management skills, an ability to execute 5-star client service and exceptional oral and written communication skills. She/he will exercise excellent judgment, have a keen sense of collaboration, quickly adapt to changes and be able to function in a fast-paced, highly confidential environment.

Responsibilities
role include, but are not limited to:
• Own interview coordination process throughout the search to ensure a smooth recruitment experience for both candidates and clients, including constructing interview itineraries, arranging travel, reserving interview rooms, handling reimbursement requests, acting as the primary point-of-contact, etc.
• Manage requisition and candidate tracking data in NBCU's Applicant Tracking System (BrassRing) and Content Management System (Encore); assist in managing compliance
• Draft and post role descriptions, ensuring compliance standards are met
• Own the New Hire Onboarding process, including preparation of offer/transfer letters and contracts, initiating background checks and communicating with clients and new hires to ensure a smooth onboarding experience
• Prepare Status Reports and client presentations, as assigned
• Collaborate with Coordinator Teams across offices on reporting and group best practices
• Ensure ''white glove'' standard of service for all stakeholders (candidates, hiring managers, HR partners, interviewers, etc.) through all stages of the search process
• Provide calendar management, travel booking, expense reporting, and other administrative support to Manager
• Assist in office management tasks such as: securing space for visiting team members, planning team offsite events, ordering office supplies, etc.
• Own special projects, as assigned
• Support other team members as needed

Qualifications/Requirements
Minimum of 2 year of professional work experience with at least 1 year of experience in recruiting, candidate sourcing, recruitment operations, human resources or related field

Proven working experience with Microsoft Office Suite, with an emphasis on Outlook, Word, PowerPoint and Excel

Desired Characteristics

Direct experience and/or strong interest in Executive Search is highly preferred

Accustomed to problem-solving quickly and efficiently, with a talent for predicting possible issues/roadblocks before they arise

A natural, yet professional ease at working with and relating to the needs of high-level clients in a fast-paced, ever-changing environment

Exceptional communication skills across all levels

Strong business ethics, including the ability to work in a highly confidential work space

Knowledge of, or interest, in media and entertainment and how it relates as a business

Demonstrated ability to provide exceptional ''customer service" to high-level clients

Extremely flexible, highly organized and able to easily shift priorities

Exceptional follow-through and attention to detail

Bachelor's degree