Executive Assistant, Recruitment And Internship Programs
NBCUniversal
New York, NYThis was removed by the employer on 10/18/2017 1:41:00 PM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Human Resources Category
Search for Executive Assistant, Recruitment And Internship Programs jobs in New York-NY
Search all Executive Assistant, Recruitment And Internship Programs postings
Full Time Unpaid Internship
Responsibilities Role Summary
The Administrative Assistant will report to the Vice President, Talent Acquisition & Campus Programs and perform a broad range of administrative, coordination and support activities across the Talent Acquisition organization at NBCUniversal. This position is also responsible for interfacing & problem solving with a number of business areas including: Executive Search, Talent Development, Corporate Communications, Corporate Events, Finance, and Corporate Human Resources. The ideal candidate will be experienced in handling administrative support related tasks, and should have the ability to work independently in a fast-paced environment and follow-through on projects and tasks with little or no supervision.
Responsibilities
• Provide administrative support to VP, Talent Acquisition & Campus Programs
• Manage complex schedule and coordinate meetings with internal and external parties utilizing multiple calendars; determine the importance of meeting requests and schedule accordingly
• Meeting preparation (including arranging for facilities/equipment, preparing of agendas, communicating/following up with attendees)
• Plan and coordinate all departmental offsite meetings (including venue selection, catering, AV coordination, agenda preparation, notes transcription and third-party contract negotiation)
• Screen and log calls in an extremely heavy telephonic environment and respond directly to inquiries
• Arrange travel and all accommodations including comprehensive and detailed itineraries
• Handle correspondence, including typing and drafting letters, memos and business documents
• Handle general office and administrative tasks; assist other members of the department; provide backup for co-workers
• Order and maintain and office supplies
• Track department budget expenses including processing invoices, monthly reconciliation, maintaining invoice log, and follow-up
• Maintain and update team org chart and distribution lists
• Maintain WAVE collaboration community ensuring team presentations, org charts and event calendar are updated and current
• Manage special projects as designated, specifically, dealing with administrative and coordination issues
• Maintain a high degree of confidentiality and discretion in regards to all matters, data and documents
• Additional duties and projects as assigned Qualifications/Requirements Basic Qualifications
• Associate's degree
• Minimum 2 years of prior administrative experience, including demonstrated proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to perform department business while maintaining strict confidentiality and professionalism
• Strong interpersonal and communication skills, including a professional phone manner and in-person presence
Eligibility Requirements
• Interested candidate must submit a resume/CV through the link below to be considered
• Must be willing to work in New York, NY
• Must have unrestricted work authorization to work in the United States
• Must be 18 years or older Desired Characteristics Desired Characteristics
• Ability to prioritize, manage multiple projects simultaneously, and follow-through on issues on a timely manner
• Exceptional attention to detail
• Demonstrated ability to be flexible in a rapidly changing business environment
• Demonstrated initiative, decision-making and judgment necessary to determine action or approach in non-routine assignments and projects