Digital Studio Coordinator

This is a Full Time Job

The Coordinator, Universal Kids Digital Studio, will handle administrative support for the head of the group in addition to supporting the department as a whole. They will collaborate with internal teams in a support role as well as spearheading projects and research as assigned on an ad-hoc basis.

Responsibilities:
• Manage executive and departmental calendars
• Coordinate and, when requested, attend meetings with internal and external parties; providing meeting minutes and tracking follow ups
• Work closely with senior staff and interface with corporate officers and their assistants
• Maintain confidential information/documents with high level of discretion
• Process expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner
• Participate in brainstorms and development meetings by pitching ideas and contributing your perspective where appropriate
• Perform internet research about emerging talent and other special research projects as assigned
• Maintain workflow when executives are out of the office, anticipate issues, and make decisions with initiative, independent judgment, and logic
• Provide general clerical and admin support for the Universal Kids department at large (e.g. order office supplies, coordinate team events, etc.)

Qualifications
• Previous experience in administration or coordinator position including scheduling expense reporting
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Project Management skillsets
• Highly developed communication skills – both verbal and written
• Attention to detail and demonstrated initiative; a self-starter who is organized with strong decision-making capability, ability to follow through without supervision and strong emotional maturity
• Ability to work independently, identify and communicate solutions to problems, and be persistent in follow-through

Desired Characteristics
• Strong organizational, analytical, and problem-solving skills
• Fosters a collaborative work environment and contributes to a positive morale and spirit within the team
• Ability to prioritize and reprioritize deliverables and to respond in a dynamic work environment
• Deep knowledge and familiarity with YouTube, Instagram, Snapchat and TikTok
• Experience in creating efficient processes / identifying areas of weakness in a workflow and working to improve them
• Proficiency with Airtable

Additional Requirements
• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.