Contract Coordinator

This is a Full Time Job

What You'll Do:
• Responsible for complete contract lifecycle and related insurance documents
• Draft agreements for legal review and coordinate execution
• Update and maintain studio agreement templates and related forms
• Inform internal and external stakeholders on insurance coverage needs as it pertains to the type of production or event
• Review certificates of insurance to ensure satisfaction with studio requirements
• Identify any high-risk activities and request for appropriate insurance coverage
• Track insurance expiration dates for long-term clients and reach out for updated policies to prevent lapses in coverage
• Manage contract and insurance for multiple productions simultaneously and prioritize based on urgency, escalating any timing concerns to internal stakeholders
• Review and approve Draft Deal Memos before finalizing contracts
• Create contract packages utilizing both existing templates and bespoke revisions, based upon scope of work and customer type
• Effectively communicate and liaise with legal partners, internal stakeholders, project managers, and external customers
• Demonstrate strong decision-making skills as it relates to:
• Workflow management
• Actioning requirements
• Prioritizing timelines and deliverables
• Understanding multi-tier insurance requirements
• Spotting issues
• Determining audience exposure
• Translation and intent in communications
• Cost and estimate breakdowns
• Perform other clerical duties and tasks as required by the supervisor

Qualifications

Let's Talk About You‘¦
• Executer – You get things done! Using strong business acumen, inciteful analytical skills, and superior process/project management skills you manage through competing priorities within a matrixed environment
• Communicates with ease – You have a way with words; written and verbal
• Self-starter – You are motivated, can work with minimal guidance, and can identify helpful resources to get the job done
• Impeccable attention to detail – The studio operations team will excel with your keen attention to work due dates and commitments
• Tech-savvy – You are an MS Office/DocuSign whiz and can take on new software with ease
• Self-starter – You are motivated, can work with minimal guidance, and can identify helpful resources to get the job done
• Juggler – You know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updating and informed

What You Must Have:
• Bachelor's degree in related field
• 2 years of Paralegal experience

What Would Make You a Stand-out:
• Strong understanding of insurance coverage for production/events or willingness to learn
• Experience with Salesforce CRM systems
• Able to adapt to the unique and adjust with ease to the dynamic production environment
• Knowledge of administration and record keeping
• Ability to maintain strict confidentiality
• Strong business acumen and analytical skills
• You have a strong work ethic and a high degree of professionalism
• Excellent writing, filing, and document management skills

Additional Requirements:
• Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.