Business and Legal Affairs Assistant

This is a Full Time Job

Job Purpose:

The Business Affairs and Legal Assistant position under Terrace Studios/Access is expected to support the Director of Business and Legal Affairs, as well as the Legal and Clearance Departments with their day-to-day responsibilities on the show.

Essential Responsibilities
• General Administrative duties include: scheduling, copying, typing, filing, maintaining digital files, updating forms as necessary, and entering and maintaining data bases on multiple projects.
• Coordinate meetings; maintain files and status reports for all aspects of office.
• Maintain and organize license agreements.
• Track and update Rights and Clearances vendor license agreement database.
• Collaborate with Accounting to maintain and improve budget tracking.
• Assist in tracking music usage and maintaining accurate cue sheets.
• Prepare simple contract forms, including but not limited to the coordination and preparation of Materials Releases, Personal Appearance Releases and other production related documents.
• Assist in communication with producers and business contacts.
• Conduct research on request and maintain a general awareness of industry trends, entertainment news and social media, talent and competitive environment.
• Will be a team player and cover for others as needed.
• Other duties as assigned.

Qualifications

Basic Qualifications
• Minimum 1 year of experience supporting high level Executive in Television Entertainment or commensurate experience.
• Experience working with confidential information and must recognize need to maintain confidentiality at all times.
• Excellent computer skills, including Microsoft Office (Word, Excel, PowerPoint), Outlook and DocuSign.

Desired Characteristics
• Experience working in a fast-paced production and/or business & legal affairs environment.
• Detail-oriented and excellent organizational skills.
• Flexible, personable, self-starter, and extremely detail-oriented with the ability to interface with all levels of Terrace/Access, NBCU staff and business contacts.
• Ability to work well with others and collaborate across the organization to achieve goals.
• Familiarity and interest in emerging technologies/ social media savvy.

Eligibility Requirements:
• Interested candidates must submit a resume/CV online to be considered.
• Willingness to work overtime and on weekends with short notice.
• Must be willing to work in Universal City, CA.
• Must have work authorization to work in the United States.
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of four days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $40,000 - $65,000.

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