Business Affairs Coordinator

This is a Full Time Job

Job Purpose:

The primary function of the Business Affairs Coordinator is to efficiently support Business Affairs executives in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines. Solid time management and multi-tasking skills are essential. Position requires an individual who is highly organized, exhibits excellent judgment, is a self-starter and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally). Additionally, the individual will handle heavy call volume, correspondence, drafting, and invoice processing among other administrative tasks. A high degree of confidentiality and discretion pertaining to all matters and documents is required.

Essential Responsibilities
• Handle heavy volume of administrative duties as assigning, including but not limited to, scheduling meetings and phone calls, processing expense reports, filming, and arranging travel
• Identify applicable precedent from existing database and draft basic form agreements using templates and relevant precedent for review by Business Affairs executives
• Be primarily responsible for formal correspondence such as agency package letters and letters exercising options for services of production companies and talent
• Run relevant document comparisons
• Distribute and upload documents for completed deals
• Maintain and update of charts, project lists and status reports.
• Participate in updating data management systems
• Develop and implement office systems and procedures, which support the overall department’s needs and those of the executives to which this position reports.
• Act as liaison with all internal and external offices. Ability to strategically problem solve and find solutions, as required.
• Field queries from many departments including distribution, program planning, production operations, finance, legal, marketing, press and talent relations.
• Manage special projects as designated, specifically, dealing with administrative and coordination issues.
• May provide administrative support to other members of the Business Affairs team and handle other matters as needed at the direction of the team’s executives.

Qualifications

Basic Qualifications
• Bachelor’s degree
• 1 years of experience at a media company, law firm or adjacent industry
• 2 years of experience using Microsoft Office (Word, Excel, Outlook, etc.)
• Ability to exercise discretion with sensitive information and flexibility/adaptability to manage multiple, wide-ranging matters, conflicting deadlines, and new areas of expertise as business needs change.

Desired Characteristics
• Experience in media (preferably at a studio or network) supporting senior executives preferred
• Solid organizational skills
• A team player with strong work ethic
• Exceptional written and communication skills
• Highly motivated self-starter who is proactive and shows initiative
• Excellent interpersonal skills

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.