Business Affairs Coordinator

This is a Full Time Job

The primary function of the Business Affairs Coordinator is to efficiently support Business Affairs executives in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines. Solid time management and multi-tasking skills are essential. This position requires an individual who is highly organized, exhibits excellent judgment, has a demonstrated interest in the film and television industry, is a self-starter, and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally) across a wide range of business functions. Additionally, the individual will handle heavy call volume, correspondence, drafting, and invoice processing, among other administrative tasks. A high degree of confidentiality and discretion pertaining to all matters and documents is required.

Responsibilities:
• Handle heavy volume of administrative duties as assigned, including but not limited to, scheduling meetings and phone calls, processing expense reports, arranging travel, and other administrative duties as assigned
• Research existing databases to find previous relevant agreements, letters, and the like to serve as precedents/templates
• Draft form agreements and letters using precedent and templates, incorporating new deal terms and other information with accuracy
• Run relevant document comparisons
• Distribute and upload documents for completed deals
• Maintain and update charts, project lists, and status reports
• Participate in updating data management systems
• Develop and implement office systems and procedures, which support the overall department’s needs and those of the executives to which this position reports
• Act as liaison with all internal and external offices with the ability to solve problems strategically and find solutions, as required
• Field queries from many departments including distribution, program planning, production operations, finance, legal, marketing, press, and talent relations
• Manage special projects as designated, specifically dealing with administrative and coordination issues
• May provide administrative support to other members of the Business Affairs team and handle other matters as needed at the direction of the team’s executives

Qualifications

Basic Qualifications
• Bachelor’s degree
• 1 years of experience at a media company, law firm, or adjacent industry
• 2 years of experience using Microsoft Office (Word, Excel, Outlook, etc.) with a proficiency in PowerPoint and Excel preferred
• Ability to exercise discretion with sensitive information and flexibility/adaptability to manage multiple, wide-ranging matters, conflicting deadlines, and new areas of expertise as business needs chang
• Excellent administrative and organizational skills
• Highly detail-oriented with superior verbal and written communication skills
• Flexible and personable self-starter with the ability to interface with the creative and production community, as well as all levels of NBCUniversal personnel

Desired Characteristics
• Experience in media (preferably at a studio or network) supporting senior executives preferred
• Familiarity with drafting and redlining agreements and/or legal contracts
• A team player with strong work ethic who supports and upholds the company’s values
• Highly motivated self-starter who is proactive and shows initiative
• Shows comfort or willingness to learn databases and document management systems

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.