Business Affairs Coordinator

This is a Full Time Job

The primary function of the Business Affairs Coordinator is to efficiently support three (3) Business Affairs executives at Universal Studio Group in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines. Exceptional time management and multi-tasking skills are essential. The position requires an individual who is highly organized, exhibits excellent judgment, is a self-starter, and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally). Additionally, the individual will handle heavy call volume/correspondence/drafting/invoice processing. A high degree of confidentiality and discretion pertaining to all matters and documents is required.

Responsibilities:
• Draft basic form agreements, revise/redline/proofread agreements, write correspondence, schedule meetings and phone calls, process expense reports, heavy filing, arrange travel, and other administrative duties as assigned
• Maintaining and updating of weekly status reports
• Developing and implementing office systems and procedures, which support the overall department’s needs and those of the executives to which this position reports
• Act as liaison with all internal and external offices with the ability to strategically problem solve and find solutions, as required
• Draft and summarize material terms following deal closures to prepare for deal memo distribution
• Manage the distribution of office correspondence, contracts, and memos
• Maintain and update of charts, project lists, and status reports
• Participate in updating data management systems
• Field queries from many departments including distribution, program planning, production operations, finance, legal, marketing, press and talent relations
• Manage special projects as designated, specifically, dealing with administrative and coordination issues
• May provide administrative support to other members of the Business Affairs team and handle other matters as needed at the direction of the team’s executives

Qualifications

Basic Requirements:
• Bachelor’s degree
• 1 years of experience at a media company, law firm or adjacent industry
• 2 years of experience using Microsoft Office (Word, Excel, Outlook, etc.). Proficiency in PowerPoint and Excel preferred.
• Ability to exercise discretion with sensitive information and flexibility/adaptability to manage multiple, wide-ranging matters, conflicting deadlines, and new areas of expertise as business needs change

Desired Characteristics
• Experience in media (preferably at a studio or network) supporting senior executives preferred
• Familiarity with drafting and redlining agreements and/or legal contracts
• A team player with strong work ethic who supports and upholds the company’s values
• Highly motivated self-starter who is proactive and shows initiative
• Shows comfort or willingness to learn databases and document management systems
• Solid written and communication skills

Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.