Business Affairs Coordinator

This is a Full Time Job

Job Purpose:

The primary function of the Business Affairs Coordinator is to efficiently support Business Affairs executives in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines.  Solid time management and multi-tasking skills are essential.  Position requires an individual who is highly organized, exhibits excellent judgment and demonstrated interest in the film and television industry, is a self-starter, and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally) across a wide range of business functions.  Additionally, the individual will handle heavy call volume, correspondence, drafting, and invoice processing among other administrative tasks.  A high degree of confidentiality and discretion pertaining to all matters and documents is required.

Essential Responsibilities
• Handle heavy volume of administrative duties as assigned, including but not limited to, scheduling meetings and phone calls, processing expense reports, arranging travel, and other administrative duties as assigned
• Research existing databases to find previous relevant agreements, letters and the like to serve as precedents/templates
• Draft form agreements and letters using precedent and templates, incorporating new deal terms and other information with accuracy
• Run relevant document comparisons
• Distribute and upload documents for completed deals
• Maintain and update of charts, project lists, and status reports
• Participate in updating data management systems
• Develop and implement office systems and procedures, which support the overall department’s needs and those of the executives to which this position reports.
• Act as liaison with all internal and external offices.  Ability to solve problems strategically and find solutions, as required.
• Field queries from many departments including distribution, program planning, production operations, finance, legal, marketing, press and talent relations.
• Manage special projects as designated, specifically, dealing with administrative and coordination issues.
• May provide administrative support to other members of the Business Affairs team and handle other matters as needed at the direction of the team’s executives.

Qualifications

Basic Requirements:
• Bachelor’s degree
• 1 years of experience at a media company, law firm or adjacent industry
• 2 years of experience using Microsoft Office (Word, Excel, Outlook, etc.). Proficiency in PowerPoint and Excel preferred.
• Ability to exercise discretion with sensitive information and flexibility/adaptability to manage multiple, wide-ranging matters, conflicting deadlines, and new areas of expertise as business needs change.
• Excellent administrative and organizational skills.
• Highly detail oriented with superior verbal and written communication skills.
• Flexible, personable, self-starter with the ability to interface with the creative and production community, as well as all levels of NBCU personnel.

Desired Characteristics
• Experience in media (preferably at a studio or network) supporting senior executives preferred
• A team player with strong work ethic who supports and upholds the company’s values
• Highly motivated self-starter who is proactive and shows initiative
• Shows comfort or willingness to learn databases and document management systems

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $45,760-$60,320.

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